Accounting Associate, Accounts Payable

GENERAL PURPOSE OF THE JOB:

The Accounting Associate, Accounts Payable role's primary duties are to process accounts payable invoices, coordinate vendor payments and reconcile monthly related general ledger accounts. This position will also assist in other daily, monthly and quarterly duties such as the preparation of journal entries, financial analysis, and internal and external reporting material. The Accounting Associate provides valuable support to professional staff within organizational functions that align with their field of study and contribute to ongoing projects gaining hands-on experience in a structured, professional environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Organizes, analyzes and processes all accounts payable invoices.

· Maintains vendor records.

· Assists with annual 1099 processing.

· Prepares general ledger account reconciliations.

· Performs research as needed on accounts payable invoices and payments.

· Assist in the preparation of financial reports where appropriate.

· Posts miscellaneous journal entries as needed.

· Performs other related work as assigned.

SUPERVISORY RESPONSIBILITIES:

Direct Reports: None

General Description of Indirect Reports (2 and 3-downs): None

EDUCATION AND/OR EXPERIENCE:  

• Associate’s degree in accounting; or equivalent combination of education and/or experience.
• Prior accounts payable experience required.
• Prior purchase order experience preferred.
• Prior general ledger accounting experience preferred.

CERTIFICATES, LICENSES, PROFESSIONAL DESIGNATIONS:

None

KNOWLEDGE, SKILLS AND ABILITIES:   

• Strong customer service skills while working with internal and external stakeholders.
• Effective verbal and written communication skills.
• Mathematical skills and strong attention to detail.
• Ability to calculate figures and amounts such as interest, commissions, proportions, and percentages.
• Ability to work cooperatively and successfully with employees, customers, and other outside third parties.
• Strong organizational and time management skills.
• Proficient in the use of MicroSoft Office Suite.
• Ability to effectively present information and respond to questions.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to successfully handle pressure and meet deadlines in a fast-paced work environment.