Accounting Manager - Remote USA

The Accounting Manager will support the accounting function by project managing initiatives to improve systems and processes while supporting day-to-day accounting requirements across a wide range of accounting. As a key individual contributor, they will build accounting system financial reporting, improve sales tax reporting and compliance, support data integrations across multiple accounting systems, drive efficient accounting closes and support external audits and internal controls. 

The Accounting Manager will work with our systems team to translate accounting needs into scalable system solutions, leading accounting change management to drive adoption, and helping to build clear, insight-rich reporting that informs decisions for accounting, finance, and business leaders.  

This is a hybrid position located in Pleasanton, CA. We are also open to a fully remote applicant in the western U.S. for the right candidate. 

In This Role, You Will:  

Accounting 

• Provide day-today and month-end support to the entire accounting team. Serve as a “jack of all trades”, contributing across several areas of the general ledger and financial reporting as needed to drive efficient closes. Partner with accounting managers in revenue/AR, disbursements, and cost accounting to complete transactional workflows as needed to get the books closed.  
• Drive compliance with state and local taxes, including serving as a primary liaison with Avalara for sales tax and registering with new jurisdictions as required. Ensure sales tax tables in NetSuite are kept up to date and synchronized with Avalara.  
• Support external financial statement audits and quarterly reviews. 
• Drive rollout of a SOX 404A internal control program by working with the accounting team to help draft and refine process and controls documentation, including control matrices, process narratives, segregation of duties workflows, and controls flowcharts.   

Accounting Systems Project Management  

• Design, implement, and maintain NetSuite workflows, tables, billing schedules, and revenue recognition rules. 
• Build custom saved searches, reports, and KPIs to support leadership decision-making. 
• Work with consultants and accounting team members in implementing SOX 404A documentation within FloQast software. Work with our systems team to design finance and accounting user roles consistent with segregation of duties requirements. 
• Provide solutions for complex and non-standard accounting scenarios, including multi-entity billing, leasing programs, and credits. Partner with the systems team and other business leaders to implement these solutions. 

Process Improvement & Automation  

• Work with our systems team to translate accounting requirements into system solutions that simplify and scale accounting processes (e.g., monthly close activities, order fulfillment, procure to pay, expense reporting, tax reporting, inventory costing).  
• Lead automation initiatives using platform capabilities to reduce manual work and error risk (e.g., driving EDI into NetSuite for lockbox AR reporting, employee expense reporting and reimbursement directly through Concur, AP automation, leveraging FLoQast for reconciliations and SOX compliance).  
• Drive change management for new accounting features and integrations—create rollout plans, communications, job aids, and training that ensure strong adoption.  

Who You Are 

• 10+ years of high-growth accounting experience. You've previously helped build and scale accounting functions at fast growing medical device companies (or other FDA regulated environments) as they dramatically expanded commercialization or became public. Experience in a public company subject to SOX 404A is a plus. 
• You are a great individual contributor and project manager, able to dive into the weeds and own it or project manage as needed to drive a wide range of projects.  
• Strong expertise in accounting systems and internal controls. You help get the books closed quickly and accurately and build high quality management reporting with ease. You’re knowledgeable about US GAAP and have proficiency in supporting internal controls structures compliant with SOX 404A and the COSO Internal Control—Integrated Framework.  
• You’re great at balancing strategic thinking and details. You are at home thinking big and helping manage the strategic drivers, while diving into the details and spending the time to make sure your output is stellar. You have a good sense of where to focus to maximize your productivity vs. the time investment required. 
• A growth mindset and comfort with ambiguity. You are comfortable working in a dynamically growing commercial environment that will require you to build systems and processes while effectively managing the day-to-day competing priorities to support our customers and other business functions. 
• Excellent communication and partnership skills. You can effectively engage with all of our stakeholders to earn their trust in you while asking the right questions and pushing the team appropriately to maximize our growth. Excellent written and verbal communication skills are a must. 
• A team player. You bring a positive energy to your teams and are generally known for being great to work with. 

Who you Will Report To:

• VP, Accounting

Requirements: 

• Demonstrated expertise in ASC 606 revenue recognition and US GAAP. 
• Hands-on experience as a NetSuite power user or administrator, including workflows, saved searches, and reporting. 
• Strong knowledge of accounting systems, including NetSuite, Salesforce, Avalara, Concur, Paylocity, Carta or similar equity software, Adaptive Planning and others. 
• Bachelor’s degree in Accounting, Finance, or related equivalent work experience a must. 
• Experience with the regulated environments including FDA regulations and HCP (Sunshine Act) reporting requirements strongly preferred. 
• Experience in an S-1 registration process is a plus. 
• Experience in U.S. taxes, including Federal and multistate income taxes, sales and use taxes, property taxes and state franchise taxes (Delaware and others). 
• Advanced Excel skills; comfort with structured data and report automation.  
• Ability to manage sensitive information with discretion and ensure alignment with corporate and regulatory standards. 
• Work Location: Pleasanton (hybrid schedule between work-from-home and headquarters). We are also open to a fully remote applicant in the western U.S. for the right candidate.  
• Travel: Approximately 5%. If remote, periodic travel to headquarters also required. 
• Must be able to sit for up to 8 hours/day. 

What We Offer: 

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team.  You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture.  You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.   

We also offer an attractive compensation package, which includes: 

• A competitive base salary of $140,000 - $150,000 and variable incentive plan  
• Stock options – ownership and a stake in growing a mission-driven company 
• Employee benefits package that includes 401(k), healthcare insurance and paid vacation