Accounts Payable / Accounts Receivable Specialist

Role Overview
The Accounts Payable / Accounts Receivable Specialist is responsible for owning day-to-day transactional finance operations, ensuring accurate vendor payments, timely customer collections, and clean financial records. This role plays a critical part in maintaining cash flow, supporting vendor relationships, and upholding financial discipline as the business scales.

This is a hands-on, detail-oriented position requiring strong organization, accountability, and the ability to operate effectively in a fast-paced environment.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and on time.
• Match invoices to purchase orders and receiving documentation.
• Reconcile vendor statements and resolve discrepancies.
• Manage payment runs, including ACH, wire, checks, and credit cards.
• Maintain vendor records, payment terms, and compliance documentation.
• Coordinate with Operations and Supply Chain on inventory-related invoices.
• Track accruals and ensure expenses are recorded in the correct accounting period.
• Respond to vendor inquiries promptly and professionally.

Accounts Receivable (AR)

• Generate and issue customer invoices accurately and on schedule.
• Monitor accounts receivable aging and follow up on overdue balances.
• Apply customer payments and reconcile cash receipts.
• Resolve billing discrepancies, short payments, and deductions.
• Coordinate with Sales, Wholesale, and E-commerce teams on customer accounts.
• Support credit evaluations and enforce payment terms.
• Maintain accurate customer records and supporting documentation.

Reconciliation & Reporting

• Perform regular AP and AR reconciliations.
• Support month-end close activities related to payables and receivables.
• Prepare AP aging, AR aging, and cash flow support reports.
• Assist with audits and financial reviews as needed.
• Ensure accuracy and consistency of financial data across systems.

Process & Controls

• Follow established financial controls and approval workflows.
• Identify process gaps and recommend efficiency and scalability improvements.
• Maintain organized digital records for invoices, payments, and contracts.
• Ensure compliance with internal policies and accounting standards.

Requirements

3–5 years of experience in Accounts Payable, Accounts Receivable, or a combined AP/AR role.

Experience in consumer goods, e-commerce, retail, or wholesale environments preferred.

Solid understanding of basic accounting principles.

Proficiency with accounting software such as QuickBooks, NetSuite, or similar systems.

Exceptional attention to detail and strong organizational skills.

Ability to manage multiple priorities and meet deadlines consistently.

Strong written and verbal communication skills.

Comfortable working cross-functionally with Operations, Sales, and Leadership teams.