Accounts Payable (AP) Specialist (India)

Job Summary

The Senior Accounts Payable (AP) Analyst is responsible for end-to-end accounts payable operations, including invoice processing, payment projections, payment staging, and stakeholder communication. This role requires strong ownership, analytical skills, and the ability to manage complex vendor and internal stakeholder interactions while ensuring accuracy, timeliness, and compliance with company policies and accounting standards.

Preferred to work in the PST time zone (5:00 PM to 2:30 AM IST).

Key Responsibilities

• Daily processing of incoming vendor invoices, payment processing and vendor credit notes
• Manage end-to-end daily processing of vendor invoices, credit notes, and payment transactions, ensuring accuracy, completeness, and compliance with internal policies and accounting standards.
• Prepare and review payment proposals in accordance with approval matrices, cash management policies, and agreed processing timelines.
• Proactively monitor unapproved invoices, follow up with approvers, and resolve bottlenecks to support timely period close.
• Perform accurate GL coding of invoices in line with US GAAP, company accounting policies, and cost center structures.
• Reconcile vendor statements, investigate discrepancies, and identify root causes for missing, duplicate, or disputed invoices.
• Ensure all AP transactions are recorded timely and consistently, following standardized conventions for invoice numbering, references, and documentation to support audit readiness.
• Prepare and review AP-related reconciliations (e.g., AP subledger to GL, accruals, prepaid balances) to ensure data integrity and completeness.
• Record and monitor disbursement activity, follow up on failed or delayed payments with banking and payment platform providers, and ensure proper resolution.
• Produce AP analytics, dashboards, and operational reporting to support efficiency reviews, cash forecasting, and management decision-making.
• Support monthly, quarterly, and annual close activities, including balance sheet preparation, flux analysis, and financial reporting schedules.
• Partner with Accounting, Procurement, and business stakeholders to optimize the Procure-to-Pay (P2P) process, identifying control gaps and recommending scalable process improvements aligned with pre-IPO and SOX-readiness requirements.
• Develop a strong understanding of key business drivers and operating metrics, and assess AP performance against established KPIs (e.g., invoice cycle time, payment accuracy, aging).
• Assist with audit requests, documentation, and walkthroughs, ensuring compliance with internal controls

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 7–8 years of hands-on experience in Accounts Payable, preferably in a global or multi-entity environment
• Strong understanding of end-to-end AP processes, including invoice processing, payments, and accruals
• Experience with ERP systems such as NetSuite, ZIP, Hiver, or similar
• Advanced proficiency in MS Excel (pivot tables, lookups, reconciliations)

Preferred Skills

• Experience in multi-currency and cross-border payments
• Knowledge of indirect taxes (VAT, GST, WHT)
• Exposure to payment platforms and tools (e.g., Brex, Airwallex, banking portals)
• Strong analytical, problem-solving, and organizational skills
• Excellent written and verbal communication skills

Key Competencies

The role requires a high level of ownership and accountability, with the ability to work independently and deliver results with minimal supervision. The individual should demonstrate strong stakeholder management skills, maintain a high degree of attention to detail and accuracy even under tight deadlines, and effectively prioritize and manage multiple deliverables in a fast-paced environment.