Accounts Payable Assistant

What's in it for you?

This exciting opportunity will develop your expertise in financial compliance, analysis, and stakeholder management within a dynamic and supportive team. This role is responsible for managing the Staff Expenses ledger by reviewing, and processing employee expense claims in accordance with company policies.

The role also requires maintaining strong stakeholder relationships with employees at all levels to ensure they receive excellent customer service and support. 

The team

The Accounts Payable Team sits within the Finance Centre of Expertise and is responsible for the Supplier and Staff Expense ledgers. We work with multiple teams and divisions to support business operations. 

What you will be doing?

• Manage the Staff Expenses team Mailbox 
• Ensure timely coding, accurate VAT reclaim and prompt payment of staff expense claims 
• Monitor adherence to company expense policies 
• Resolve expense queries within agreed SLAs 
• Take ownership of credit card requests and issues, ensuring resolution within agreed SLAs 
• Provide training to claimants to ensure correct submission of claims 
• Ensure timely processing, accurate VAT reclaim and prompt payment of Supplier invoices 
• Take ownership of Supplier queries, maintaining stakeholder goodwill by providing appropriate solutions in a timely manner and within agreed SLAs 
• Perform compliance checks, set up Suppliers on our Accounting Systems, and maintain the database 
• Produce control account reconciliations and MI reports, for inclusion in the Month End pack 
• Assist with team leave cover 
• Support projects that are aimed at improving processes and controls 

Core Competencies

• Meet strict deadlines and adhere to team SLAs
• Strong communication and stakeholder management
• Ensure accuracy in document analysis
• Collaborate within the AP team and provide support as needed
• Handle sensitive financial and personal data with discretion

Qualifications

Essential Qualifications: 

• Proven experience in all aspects of Account Payable 
• Extensive knowledge of VAT Recovery rules 

 Preferred Qualifications: 

• Demonstrable track record of improving processes and controls 

We encourage you to apply even if you don’t tick every box. What’s the worst that can happen?

Additional Information

What we offer
💰 A competitive salary, bonus, pension and share incentive plan 
✈️ Untracked holiday 
🏡 Hybrid working –  most of our people spend 3 days a week in the office
⚓ Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP & more 
👪 Up to 6 months paid parental leave regardless of gender 
❤️ Life insurance, critical illness cover and income protection 
🏥 Private medical insurance for you and your family 
🚗 Electric vehicle leasing 
🌍 The option to work overseas up to a month per year 

Our Values 
At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.   

We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.

We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.

About the Company

At Octopus, we’re entrepreneurs and we’re investors, on a mission to back the people, ideas and industries that will change the world. 

We think working here is great, but we’re understandably bias. Click here to explore Life at Octopus.