Accounts Payable Clerk - 15 Month FTC

About us

We are champions of rail, inspired to build a greener, more sustainable future of travel. Trainline enables millions of travellers to find and book the best value tickets across carriers, fares, and journey options through our highly rated mobile app, website, and B2B partner channels. 

Great journeys start with Trainline 🚄 

Now Europe’s number 1 downloaded rail app, with over 125 million monthly visits and £5.9 billion in annual ticket sales, we collaborate with 270+ rail and coach companies in over 40 countries. We want to create a world where travel is as simple, seamless, eco-friendly and affordable as it should be. 

Today, we're a FTSE 250 company driven by our incredible team of over 1,000 Trainliners from 50+ nationalities, based across London, Paris, Barcelona, Milan, Edinburgh and Madrid. With our focus on growth in the UK and Europe, now is the perfect time to join us on this high-speed journey. 

Purpose of the Role

The Accounts Payable Clerk will work within a team of four and report to the Accounts Payable Manager within the Financial Control team. They will be responsible for the completion of day-to-day tasks within the Accounts Payable function for eight Accounts Payable ledgers across our UK and international businesses, with a focus on continuous improvement.

They are responsible for the processing and payment of all supplier invoices in line with Trainline payment terms, working closely with PO raisers to ensure prompt receipting of invoices, processing employee expenses in line with the Travel & Expenses policy, processing multi-currency payment runs to suppliers and employees, and dealing with supplier and business queries. This role works closely with stakeholders across all departments and offices within Trainline.

Responsibilities

• Process supplier invoices accurately and efficiently, matching to PO and receipt
• New supplier set-ups and amendments
• Process staff expense claims in line with the Travel & Expenses policy
• Administration of company-issued credit card expenditure
• Process weekly multi-currency supplier and employee payment runs
• Deal with internal and external queries via the Accounts Payable mailbox
• Supplier statement reconciliations
• Investigate and resolve outstanding aged creditor items
• Administration of the AP cashbook and support the Treasury team with any AP payment-related queries
• Assist with AP month-end close procedures
• Assist non-finance employees with the purchasing process, including support with POs
• General maintenance of the purchase ledger
• Suggest and support process improvements within the team
• Other ad hoc finance tasks as required

Knowledge & Experience

Experience

• Minimum of two years’ experience in an Accounts Payable role
• Experience of international Accounts Payable ledgers
• Experience of UK and international VAT treatment
• Knowledge of completing supplier reconciliations and clearing aged balances
• Knowledge of ERP or finance systems

Skills

• Excellent attention to detail and a high level of accuracy, with strong numeracy skills
• Good understanding of basic accounting principles
• Confident user of Microsoft Excel
• Problem-solving mindset with the ability to investigate discrepancies
• Strong communication skills, both written and verbal
• Excellent personal organisation, effective time management, and ability to meet deadlines
• Ability to participate and work effectively within a team environment
• Proactive, with a desire to continuously improve processes
• Strong desire to learn and develop

More information:

Enjoy fantastic perks like private healthcare & dental insurance, a generous work from abroad policy, 2-for-1 share purchase plans, an EV Scheme to further reduce carbon emissions, extra festive time off, and excellent family-friendly benefits. 

We prioritise career growth with clear career paths, transparent pay bands, personal learning budgets, and regular learning days. Jump on board and supercharge your career from day one! 

We're operate a hybrid model to work and ask that Trainliners work from the office a minimum of 60% of their time over a 12-week period. We also have a 28-day Work from Abroad policy.

Our values represent the things that matter most to us and what we live and breathe everyday, in everything we do: 

• 💭 Think Big - We're building the future of rail 

• ✔️ Own It - We focus on every customer, partner and journey 

• 🤝  Travel Together - We're one team 

• ♻️ Do Good - We make a positive impact 

We know that having a diverse team makes us better and helps us succeed. And we mean all forms of diversity - gender, ethnicity, sexuality, disability, nationality and diversity of thought. That's why we're committed to creating inclusive places to work, where everyone belongs and differences are valued and celebrated.

Interested in finding out more about what it's like to work at Trainline? Why not check us out on LinkedIn, Instagram and Glassdoor!