Accounts Payable Clerk - Franklin, TN

Job Summary:

The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of invoices and payments in accordance with company policies and procedures. This role involves managing the full cycle of accounts payable, including verifying and reconciling invoices, processing payments, and maintaining vendor records. The ideal candidate should have strong attention to detail, effective communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Schedule: Hybrid schedule following completion of training—working in the office Monday through Wednesday and remotely on Thursday and Friday.  Fully remote or third-party vendor candidates will NOT be considered.  

Key Responsibilities:

• Invoice Processing:
• Review, verify, and enter invoices for goods and services received.
• Match invoices to purchase orders and packing slips, ensuring proper approvals.
• Resolve discrepancies by communicating with vendors and internal departments.
• Payment Processing:
• Prepare and process payments via checks, ACH, and wire transfers.
• Ensure timely and accurate payments, in line with vendor terms and company policies.
• Vendor Management:
• Maintain and update vendor files, ensuring compliance with company and legal requirements.
• Respond to vendor inquiries and resolve issues in a timely and professional manner.
• Collaborate with purchasing and receiving departments to verify the accuracy of invoices.
• Reporting & Reconciliation:
• Ensure compliance with internal controls and accounting best practices.
• Expense Reports:
• Process and audit employee expense reports for accuracy and compliance with company policies.

Qualifications:

• Bachelor’s degree in accounting or finance preferred.
• 2-3 years of experience in accounts payable.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, Oracle) and Microsoft Office, especially Excel.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Physical and Mental Demands:

The physical and mental demands listed here are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these duties:

• Physical Activities: The role involves standing, walking, or sitting for extended periods. It requires the use of hands to operate office equipment, reach with hands and arms, climb stairs, balance, stoop, kneel, bend, crouch, or crawl occasionally.
• Lifting Requirements: The employee may occasionally need to lift, push, pull, and/or move up to 20 pounds.
• Vision Requirements: The role requires specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

NOTE: This job description may not include all of the duties assigned to the employee and may be updated and modified by the department supervisor, according to the operations at any given time.