ACCOUNTS PAYABLE COMPLIANCE SPECIALIST

Career Opportunity

ACCOUNTS PAYABLE COMPLIANCE SPECIALIST

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Corporate team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Vendor EFT Management: Review and verify, set up vendor EFT setup requests, ensuring accuracy, completeness and compliance with internal controls. Investigate and resolve issues relating to vendor information while maintaining secure documentation and audit trails.
Vendor Hold and Reactivation: Process vendors hold and reactivate requests, performing thorough checks to validate the legitimacy and appropriateness of each request. Coordinate with both internal and external stakeholders as required.
Credit Card Administration: Issue, cancel and maintain corporate credit cards in accordance with established policy and procedures. Monitor card usage and generate reports to support compliance and expense tracking.
Customer Setup and Credit Application: Maintain accurate customer records based on approved documentation. Review and process customer/vendor credit applications, obtaining necessary approvals and ensuring compliance with credit policies.
Invoice Processing: Perform full-cycle or partial invoice processing, 2-way or 3-way matching through AP automation system (Basware). Post employee expenses and ensure proper coding and tax treatment. Process payments in accordance with payment terms and company policies.
Reporting & Reconciliation: Prepare financial reports and perform vendor account reconciliations and analysis. Support month-end and year-end close activities related to AP
Communication: Liaise with vendors and internal departments to resolve issues related to vendor setup, invoice discrepancies, and payment inquiries

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Problem Solving and Investigations
• Teamwork and Collaboration
• Values and Respects Others
• Detail orientated

EDUCATION REQUIREMENTS

• University/College degree in related field including knowledge and understanding of basic accounting concepts
• Accounts payable certification (preferred)

WORK EXPERIENCE REQUIREMENTS

• Minimum of 3 years of experience in vendor EFT maintenance, accounts payable and/or purchasing
• Experience managing a company paid Credit Card program is preferred
• Experience in the Construction Sector or a construction related industry is preferred
• Experience with JDE is preferred

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Advanced skills in Microsoft Excel, Outlook, MS Office Word
• Strong abilities in learning new software
• Sound understanding of vendor master and EFT knowledge
• Demonstrated ability to deal with a variety of people and answer queries in a professional manner
• Strong analytical and organizational skills
• Demonstrated critical thinking skills
• Excellent communication skills, both verbal and written
• Flexible team player with the ability to function independently while working in a team environment
• Proven ability to accurately handle high volume of transactions, meet deadlines and prioritize workload in a fast-paced environment
• Criminal Background Check required

This is a full-time position with an annual salary range of of $50,000 - $63,000. The starting salary will be determined based on the candidate’s experience, education, and overall competencies

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor
of your interest and intent to apply before applying.

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