Accounts Payable Specialist - 260105-3

Job Title: Accounts Payable Specialist

Job Summary:
The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of invoices and vendor-related activities across APAC, EMEA, and the U.S. This role emphasizes handling complex invoices, supporting reporting initiatives, and identifying opportunities for process automation and improvement. The specialist will reconcile vendor statements, maintain organized records, and ensure compliance with financial policies and regulations. Strong collaboration with internal teams and external suppliers is essential to resolve discrepancies and enhance overall accounts payable efficiency. Attention to detail, problem-solving skills, and the ability to thrive in a fast-paced, global environment are critical for success.

Key Responsibilities:

1. Invoice Processing

• Review, verify, and process complex invoices.
• Accurately enter invoices into the accounts payable system.
• Manage invoice exceptions and discrepancies.

1. Reporting & Analysis

• Assist in preparing accounts payable reports, including aged payables and variance analysis.
• Provide insights to management to support decision-making and process improvements.

1. Process Improvement & Automation

• Contribute to monthly reporting activities.
• Identify opportunities to streamline workflows and implement automation within AP processes.
• Collaborate with Procurement and Finance teams to enhance efficiency and reduce manual tasks.
• Ensure compliance with company policies, internal controls, and financial regulations, including tax reporting (sales tax, VAT).

1. Vendor Relations

• Communicate with vendors and internal stakeholders regarding outstanding invoices, payment statuses, and discrepancies.
• Address vendor inquiries promptly and professionally.

1. Account Reconciliation

• Reconcile supplier statements to ensure accuracy and completeness of financial records.
• Support month-end and year-end closing by providing necessary accounts payable data.
• Resolve discrepancies quickly and effectively.

1. Internal Collaboration

• Work closely with Procurement and other departments to ensure timely action on purchase requisitions and receipts related to purchase orders.

Required Skills & Qualifications:

• Education: Associate or bachelor’s degree in accounting, finance, or related field preferred.
• Experience: 2–3 years of global accounts payable experience, including processing complex invoices.
• Technical Skills:

o   Strong Microsoft Excel skills (pivot tables, VLOOKUP, data analysis).

o   Experience with large ERP systems; Oracle Cloud ERP experience is a plus.

• Process-Oriented: Ability to identify and implement process improvements and automation.
• Detail-Oriented: Strong attention to detail with the ability to detect discrepancies.
• Communication: Excellent verbal and written communication skills for interacting with vendors and internal teams.
• Organizational Skills: Ability to multi-task and prioritize effectively in a fast-paced environment.

Preferred Skills:

• Knowledge of basic accounting principles.
• Experience with data entry and financial record-keeping.
• Ability to work independently and as part of a team.

Work Schedule: U.S. core business hours.