Is the Administrative Specialist role at Fehrandpeers remote?

The Administrative Specialist role at Fehrandpeers is an on-site position located in Walnut Creek, California.

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Administrative Specialist

FehrandpeersWalnut Creek, California2d ago

At Fehr & Peers, we aim to empower every employee to develop effective and innovative transportation solutions that improve communities. We value serving clients well and working together to find solutions that fit everyone’s needs. The Corporate Administration team ensures our office runs smoothly so that everyone can focus on our mission. We’re looking for an enthusiastic Administrative Specialist who’s great with customers to join our team.

In this role, you’ll face new challenges every day and handle various tasks. Prioritizing and managing multiple requests, meeting deadlines, and building strong relationships are essential. We need someone who is a team player and is willing to support others whenever needed.

We offer a supportive and inclusive environment focused on teamwork. We’re dedicated to helping our employees grow and learn. Joining us means representing Corporate Administration while helping all our teams and offices succeed.

Responsibilities

Coordinate and/or facilitate in-office meetings, including catering arrangements

Support office and company events from pre-planning to setup, takedown, and catering arrangements

Review and reconcile invoices for office expenses, routing for approval and payment

Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies

Route daily mail and packages

Maintain and order office supplies

Coordinate parking badges and reconcile monthly parking invoices and validations

Coordinate and provide new hire welcome onboarding

Communicate with property management for maintenance requests and with vendors as needed

Process various forms such as insurance certificates

Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls

Participate in a companywide administrative group focused on collaboration and enhancement of administrative services

Participate in the group that plans Corporate office activities

Update physical and virtual office bulletin boards

Perform ad hoc requests

Qualifications

Ability to reliably work in the office 5 days per week

3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry

Collaborative and solutions-oriented mindset with a strong focus on client satisfaction

Excellent time management and organizational skills

Strong written and verbal communication skills

Capacity to work independently with general direction and guidance

Commitment to high-quality, accurate, and timely work performance

Comfort and confidence working in a fast-paced environment with shifting priorities

Flexible attitude and comfort with managing requests and instructions from a variety of individuals

Skill in building and maintaining strong relationships with a variety of personalities and styles

Enthusiasm and ability to maintain a high level of professionalism

Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Adobe Professional

Concur knowledge helpful but not required

Notary certification (desirable)

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

Administrative Specialist

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