Assistant Administrator – Fund Services

Purpose of the job

The Investor Services Administrator must understand all aspects of the investor services processes related to each type of fund structure as serviced by Ocorian.

To provide professional administration support to a varied portfolio of clients for which Ocorian provides services and to comply with the business' Policies and Procedures at all times.

Main Responsibilities

• Review all such Customer Due Diligence (CDD) documents relating to onboarding / admittance of individual and / or Non-individual investors. Applying a reasonable degree of judgement tailored to each specific case to determine whether normal, simplified or enhanced CDD is required;
• Ensure that input on all investors data are on Efront;
• Deal with investor onboarding including having all responsibility for collection of relevant KYC documents, carrying out risk assessment, input of all investor data on Efront;
• To operate the monthly and quarterly (or any other defined frequency) distributions process for a large growing portfolio;
• To prepare client deliverables in line with deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client;
• Ensure overall quality of client deliverables;
• Liaise with Accounting teams to ensure completion of the relevant process for capital calls, distribution etc;
• Ensure that Ocorian policy and procedures are adhered to;
• Be aware of risk exposure and promptly escalate issues arising to other members of the Management team;
• Become acquainted with the local regulatory and legal environment (Companies Act, Securities Act etc.) and constitutive documents of clients (LPA, constitution etc.);
• To take responsibility for being the immediate point of contact in investor relationships on matters relevant to you;
• Escalating any issues/risks arising promptly to the Manager where appropriate;
• Carry out any function/activity required by the Management team or Directors from time to time. 

Other Responsibilities:

• Protect the confidentiality, integrity and availability of all information on Ocorian, its clients and employees at all times to safeguard the professional reputation of Ocorian, its employees and its clients.
• Accurate time recording in accordance with Ocorian Policies & Procedures.
• Comply with all information security policies, procedures and guidelines in place at Ocorian to ensure information security.

#LI-LL1 

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Qualifications

• Educated to A level;
• Holder of University degree in Business Administration / Finance or related field
• 1 year of experience in KYC/ AML/ CDD

Knowledge, Skills and Experience 

• A comprehensive understanding and technical knowledge of funds/trust administration, Accounting and the tax implications of various structures.
• Well versed in Excel, Word and Outlook.
• Knowledge of Efront Software will be a plus.

Competencies

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels. 
• Flexibility, energy and enthusiasm. 
•  Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Team spirited. 
• Ability to coach junior officers.
• Positive attitude.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.