AV Project Coordinator
Our Company
At EOS, we empower organizations to build healthier teams, stronger accountability, and clearer vision. Our work is rooted in supporting people and helping teams thrive. Every role at EOS contributes to that mission, and we’re excited to welcome individuals who are passionate about meaningful impact, continuous improvement, and collaborative success.
Position Overview
We are seeking a detail‑oriented and organized AV Project Coordinator to support our client’s Audio‑Visual (AV) team in planning and executing AV system integration and upgrade projects. In this role, you will play a critical part in tracking project progress, coordinating with vendors, preparing project documentation, and communicating status updates through the client’s internal task management system.
This role is ideal for a proactive self‑starter who thrives in fast‑paced environments and is looking to grow within a client‑facing project coordination position. If you enjoy problem‑solving and want to deepen your experience in the AV/technology space, this position provides an excellent foundation with opportunities for expanded responsibility over time.
What You Will Do
- Gather required information to support AV room designs (e.g., floor plans, site photos, HVAC levels, materials, and existing equipment assessments).
- Track and report progress across multiple AV projects, ensuring tasks and milestones remain on schedule.
- Provide regular project status updates through the client’s internal task management system.
- Monitor project budgets and expenses in coordination with the finance team; support preparation of budget updates.
- Coordinate with vendors and internal teams to ensure AV components are delivered and installed on schedule.
- Support installation package preparation, including documentation, checklists, and project materials.
- Review vendor proposals for completeness and accuracy prior to approvals.
- Track changes in project scope and support communication of those changes to relevant stakeholders.
- Participate in project meetings and maintain detailed notes aligned with MSL (Minimum Standards List) and client standards.
- Contribute to lessons learned and post‑project evaluations, capturing feedback and best practices.
- Maintain organized project documentation and support reporting and administrative tasks.
What You Will Need to Succeed
- 3+ years of experience in project coordination or administrative support, ideally in AV, IT, or technology‑related fields.
- Strong attention to detail with excellent organization and time management skills.
- Proficiency with project management and task‑tracking tools.
- Excellent written and verbal communication skills.
- Ability to coordinate with multiple stakeholders and vendors while managing competing priorities.
- Familiarity with AV systems or construction project documentation (preferred).
- Experience with budgeting or financial tracking (desired).
- Proficiency with Microsoft Office and/or Google Workspace.
- Collaborative, team‑oriented mindset with a proactive, problem‑solving approach.
Belonging at EOS
We are committed to fostering an inclusive environment where every team member feels valued, respected, and empowered to contribute. We believe diversity strengthens teams and drives better outcomes. We welcome individuals of all backgrounds, identities, and experiences to apply — because when we bring our whole selves to work, we do our best work together.
#IND