Billing & Settlement Specialist
Company Overview
Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance. Through trust, we can be a logistics partner that customers trust with a diverse group that works together based on a strong, unified belief. By communicating with and accommodating the voices of customers and co-workers we can deliver the best services. Our team play is enhanced by the appreciation and cooperation with each other with a focus on a singular goal. Challenging the status quo and innovating, FNS is unafraid of failure and strives to develop and improve our processes. Work-life balance strives to provide individuals with happiness to achieve and grow together.
For 2025, we have set out to become one of the nation’s top 25 logistics companies with more than $1,500M in sales, with the best employee and customer satisfaction, and a network of over 100 different partners.
To achieve our goals, there is an emphasis on three traits of work. We promote a family-like working environments allow us to help promote every member’s work-life balance, allowing us to develop cooperation and care for one another like family. We are nominated by our customers whom we can grow with based on a trusting relationship between our services and our customers. We specialize fields of work where professionals can nurture their talent, and we focus on every member’s work-life balance so that members may cooperate and care for each other like family. Our core values are integral to the success and growth of FNS.
To Discover more, please visit our website at http://www.fnsusa.com
Responsibilities
1. Invoice & Payment Settlement
- Perform three-way matching by reconciling vendor invoices with purchase orders and receiving documentation to ensure payment accuracy.
- Execute payment runs using ACH, wire transfers, and checks in accordance with company policies and payment schedules.
- Apply payments and credit notes accurately to open invoices within the accounting system.
- Manage intercompany settlements, including processing internal EDI accounts payable transactions to ensure timely and accurate internal billing and payments.
2. Reconciliation & Auditing
- Conduct vendor statement reconciliations to identify missing invoices, duplicate billings, or overpayments.
- Investigate and resolve exceptions and out-of-balance items, including pricing discrepancies, quantity variances, and unmatched transactions.
- Coordinate with internal stakeholders and external vendors to resolve discrepancies in a timely manner.
Qualifications
Education: Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
ERP Systems: Hands-on experience using ERP systems such as SAP, Oracle, NetSuite, or Microsoft Dynamics for invoice processing, payments, and reconciliation.
Microsoft Excel: Advanced proficiency in Excel, including PivotTables and lookup functions (e.g., VLOOKUP/XLOOKUP), with the ability to analyze and reconcile large data sets accurately.
Benefits (Full-Time ONLY)
- Health, Dental, and Vision PPO Insurance
- Life, STD, LTD Insurance
- 401(K) Plan
- 14 Paid Holidays
- Paid Time Off (Starting 12 days/year)
- Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)
- Years of Service Awards
- Education program (Based on Eligibility)
Benefits (Full-Time ONLY)
- Health, Dental, and Vision PPO Insurance
- Life, STD, LTD Insurance
- 401(K) Plan
- Paid Time Off
- Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)
- Years of Service Awards
- Education Assistant Program (Based on Eligibility)
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