Billing Specialist
We seek to move the world forward through innovative thinking.
Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.
Woolpert is seeking a Billing Specialist to join our dynamic Finance team. This fully remote role reports to the Project Financial Support Group Manager and ensures accurate and timely billing, project setup, and contract compliance.
What You Will Do:
- Review contracts, purchase orders, and billing details; enter accurate information into the MIS.
- Prepare and submit invoices via multiple portals.
- Monitor collections, follow up on overdue accounts, and assist with billing voids or write-offs.
- Maintain customer account files, contract documentation, and account close-outs.
- Coordinate with Project Accountant Team Lead, Digital Innovation CSM/FSR team, ARM, and Risk Management teams.
- Support quality assurance, continuous improvement initiatives, and other duties as assigned.
- Prepares and submits invoices through various billing portals.
What You Will Bring:
- BCom Accounting degree (or related) with 5–8 years’ relevant experience.
- Extensive experience in billing and invoicing.
- Ability to work US hours (14:00–23:00).
- Proficiency in accounting systems, MIS, Microsoft Office, Adobe, Dynamics 365, Salesforce.
- Experience with bulk invoicing preferred.
- Strong analytical, time management, communication, and attention-to-detail skills.
- Ability to work independently and collaboratively; occasional travel may be required.
#LI-KS1
Unique Benefits
Certified as a Great Place to Work®, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:
- Diverse experiences: Work on meaningful projects that improve quality of life around the world.
- Freedom to work program: Set your own schedule and location (as appropriate).
- Principal program: Earn the opportunity to become an owner of the firm.
- Flexible vacation
- Career development: Explore a wide range of learning and growth opportunities within and across industries.
- Paid sick time, fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!
Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/
Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.
Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.
If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com.
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.