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Qualdoc

Bookkeeper / Accounts Payable & Receivable Clerk

Qualdoc Newport News VA 1 day ago
finance
Bookkeeper / Accounts Payable & Receivable Clerk
🕒Schedule: Monday – Friday, 8:00 AM – 4:30 PM (or 8:30 AM – 5:00 PM)
🏭Industry: Manufacturing
đź’ĽEmployment Type: Full-Time, Hourly
đź“…Status: Immediate Opening

Position Overview




We are a fast-paced manufacturing company seeking a skilled Bookkeeper to join our administrative team. This position plays a vital role in maintaining accurate financial records, processing transactions, managing payroll support tasks, and assisting with general office duties.

The ideal candidate will have a minimum of 3 years of bookkeeping experience, proficiency in QuickBooks, a basic understanding of general ledger accounting, and the ability to work independently with professionalism and confidentiality.
You will report directly to the Controller and collaborate with management, customers, vendors, bank representatives, and internal departments.

Bookkeeping & Financial Duties

  • Process and reconcile accounts payable and accounts receivable
  • Verify vendor bills using receiving paperwork and internal ERP software
  • Enter and pay vendor bills via check, ACH, or electronic methods
  • Maintain credit card and checking account balances
  • Reconcile monthly statements and file paid invoices
  • Create and send customer invoices; match with packing lists
  • Process customer receipts and prepare daily bank deposits
  • Track and report sales tax paid and owed
  • Perform collections by calling/emailing customers with overdue accounts
  • Maintain notes and records for CPA related to month/year-end close
  • Create asset files for newly acquired assets
  • Assist with annual insurance audits and documentation

    • Payroll & Timekeeping Support

  • Tally timecards and track employee vacation and holiday pay
  • Maintain attendance records
  • Assist employees with pay or benefit-related questions

    • Administrative & Office Support

  • Answer and route incoming calls on multi-line phone system
  • Provide administrative support to multiple departments and managers
  • Type routine correspondence and complete reports or forms
  • Research vendors, equipment, and best practices using online tools
  • Maintain document retention and archive prior-year records
  • Take meeting notes during employee or management meetings
  • Light workspace organization/cleaning as needed
  • Assist with scheduling, greeting visitors, and maintaining company calendar

    • Required Skills & Qualifications

  • 3 years of experience in bookkeeping, A/P, and A/R
  • QuickBooks experience required
  • Payroll and timekeeping support experience required
  • Basic understanding of general ledger accounts
  • Proficiency in Microsoft Excel, Outlook, and Word
  • Strong math skills and attention to detail
  • Excellent verbal and written communication
  • Ability to prioritize multiple tasks and meet deadlines
  • Strong sense of urgency and accountability
  • Comfortable with using customer/vendor portals
  • Ability to maintain strict confidentiality in financial and personnel matters
  • Excellent attendance and ability to work independently
  • Team player with a professional, results-driven attitude
  • Fast learner and highly organized

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    Skills in this job

    Quickbooks Excel

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