About the Company
Our client is Sydney’s leading fitout specialist, with a unique in-house joinery facility, delivering projects across Sydney, Brisbane, and Melbourne. With over 20 years of experience, they have grown from a family-owned shopfitting and joinery business into a thriving organisation supported by a dedicated team of specialised tradespeople and professionals.
Job Overview
The Bookkeeper will play a key role in ensuring the accuracy and integrity of the company’s financial records while supporting administrative and payroll functions. This role is suited for an experienced bookkeeper with at least 5 years of experience in Australian tax and accounting practices. The ideal candidate will be proficient in Xero (experience with Nexvia is advantageous but training will be provided), detail-oriented, and comfortable supporting both finance and operational teams.
Key Responsibilities
Accounting & Bookkeeping
Maintain accurate financial records, including accounts payable and receivable.Process invoices, purchase orders, and staff reimbursements.Reconcile bank statements, credit card accounts, and supplier statements.Manage payroll processing, superannuation, and employee entitlements.Assist with month-end and year-end financial reporting.Liaise with accountants and auditors when required.
Financial Management
Monitor cash flow and provide regular financial reports to management.Track project costs, budgets, and variations to ensure profitability.Assist with forecasting and financial planning.Ensure compliance with ATO and other regulatory obligations.
Administration
Maintain digital filing systems for financial and project records.Draft and manage contracts, purchase orders, and other business documents.Coordinate insurance, licensing, and company registrations.Support project managers with administrative tasks related to job costing and supplier management.
Systems & Process Improvement
Use accounting software (e.g., Xero) efficiently.Learn and adapt quickly to in-house systems such as Nexvia.Improve and streamline financial processes for accuracy and efficiency.Ensure data integrity and confidentiality across all financial and company records.
Team Support
Collaborate with directors, project managers, and site teams to provide timely financial updates.Support the wider team with financial and administrative queries.
Key Requirements
Minimum 5 years’ bookkeeping experience in Australia, including tax and payroll compliance.Strong knowledge of Australian accounting standards and ATO obligations.Proficiency in Xero (experience with Nexvia is advantageous but not required).Experience in bookkeeping within a fitout, manufacturing, or construction firm (highly desirable).Ability to learn new software systems quickly.High attention to detail and accuracy.Strong organisational and time management skills.Excellent communication skills (written and verbal).
