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Skyline Construction

Business Operations and Events Manager

Skyline Construction Bay Area, California 1 day ago
operations
Skyline is Building Better Together
Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois. Skyline is 100% employee-owned and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years.  We believe that we are “building better together.”
 
What’s in it for you?
The primary purpose of the Business Operations & Event Manager is to oversee and optimize the daily administrative functions of the San Francisco and San Jose offices. This role is critical in ensuring that the offices operate efficiently and critical event planning is managed in a professional and creative manner. This role is responsible for streamlining processes, coordinating a wide variety of internal and external events, managing budgets, logistics, vendors, and communication while also leading the Office Managers to enhance productivity and office organization. This role is strategic in implementing best practices, fostering a positive work environment, and elevating the service and offerings provided by the Office Management team.

As a Business Operations & Events Manager you will serve in the following areas:

Office Management

  • Responsible for overseeing the day-to-day responsibilities of Office Managers, including answering phones, checking and triaging voicemails, ordering and stocking office supplies, general office organization and tidiness.
  • Manages the office budgets and day-to-day operations of the San Francisco, San Jose, Walnut Creek and Pleasanton including facilities management, coordination with property management, vender relations and inventory control.
  • Coordinates office moves and expansions between team members and the moving contractors, office supply vendors and IT team. 

    • Event Planning

  • Coordinates client-facing events for the Operations team including in-office happy hours, project completion dinners, and more, including: invitation and client outreach, scheduling, food and beverage, decorations, SWAG coordination with Branding and the presentation of all of the above to create a high-end experience for guests.
  • Coordinates all large company-hosted events for clients
  • Coordinates Skyline-sponsored industry events in conjunction with the Branding team:
  • Coordinates all Subcontractor appreciation events.
  • Coordinates Bay Area Women’s Network events.
  • Leads quarterly / annual philanthropy events for the Bay Area region.
  • Participates in the O-Club leadership.
  • Leads internal teambuilding events like Bootcamp.
  • Leads event planning and scheduling efforts for the summer internship program including jobsite tours, shop tours and the final event presentation and Giants game.
  • Leads the coordination of all companywide and facilitates with clients/employees: Warriors, Giants, Valkyries, etc.
  • Supports Sales team events and experiences as time permits.

    • Business Planning for Training, Meetings, Recruiting

  • Owns the master Bay Area regional calendar of all events and trainings. Short and long term calendar management of all training programs for the region, ensuring that trainings are spaced out to avoid the strain on Operations schedules taking into consideration: strategic planning, team offsites (Project Manager retreat, emerging leaders training), pitch training, safety training, field meetings, client-offsites, etc.
  • Supports Operations in all aspects of their training program including ongoing refresh courses and subcontractor lunch and learns, ensuring adequate attendance.
  • Facilitates event details and management for all trainings:
  • Scheduling support and facilitation around recruiting and candidate interviews, college recruiting career fair communication and organization with various schools.

    • Internal Support

  • Coordinates gifts for employee milestones including weddings, babies, anniversaries, and some personal touch gifts to clients.
  • Celebrates and promotes when people become 100% vested via tracking and communication.
  • Takes on special projects as needed. 

    • Abilities

  • Demonstrated people-management experience
  • Cross-departmental collaboration, delegation and facilitation
  • Program and project management
  • Budget management
  • Corporate event management
  • Strong organization and problem-solving skills.
  • Ability to take initiative, work independently and make decisions.
  • Strong write and oral communication skills.
  • Proficiency with entire Microsoft suite and quick to pick up technology.
  • Financial acumen for budgeting and cost control.
  • Adaptability to work with dynamic environments.

    • Experience & Education

  • Minimum 10 years of relevant experience in the areas of business operations and events planning.  Graduation from an accredited four-year college or university with major coursework in Hospitality Management, Marketing, Communications or Business Administration. 
    • Physical Demands
    The employee must be able to utilize a computer to perform data entry, word processing, and spreadsheet operations.  The employee will be required to safely walk, stand, reach with hands and arms, climb, balance, stoop, kneel, crouch, crawl, see and hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Work Environment
    Office environment. Must be willing to travel to job sites and offices throughout the Bay Area. This position is required to report to office or event site daily. Work schedule must be flexible to allow extended hours or off-shift work to accommodate event schedules.
     
    Perks and Benefits
    ·         Employee Stock Ownership Plan (ESOP)
    ·         Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.
    ·         Dental Insurance
    ·         Vision Insurance
    ·         401K Plan Matching
    ·         Unlimited PTO
    ·         Life Insurance
    ·         Flexible Spending Account (FSA)
    ·         Gym reimbursement program
    ·         Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)

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