Clinic and Medical Operations Manager

Clinic and Medical Operations Manager
Location: New York, NY (Hybrid – with onsite clinics throughout the boroughs).
Type: Full-Time. W2.
Schedule: Monday–Friday. Dayshift; 2-3 days onsite.
Pay Range: $90,000-110,000 per year.

We do not provide relocation packages/visa sponsorship.

Full Job Description:
VitalCheck Wellness is seeking an experienced Clinic and Medical Operations Manager to oversee the daily operations of VitalCheck’s onsite clinics and workplace health programs. This role is responsible for ensuring operational excellence through effective logistics management, regulatory compliance, and seamless program delivery. The position is both strategic and hands-on, requiring regular onsite engagement and direct leadership in the implementation of client-facing clinical operations.

Responsibilities:

• Act as the primary liaison between operations, clinical staff, and corporate clients.
• Coordinate clinic scheduling, staffing, logistics, and supply management across multiple sites.
• Manage daily clinic operations to ensure efficiency, quality, and regulatory compliance.
• Oversee the administration of vaccines, TB testing, phlebotomy, drug testing, and mask fit procedures in accordance with clinical standards.
• Maintain accurate records, monitor performance metrics, and prepare operational reports for leadership.
• Ensure compliance with HIPAA, OSHA, CLIA, and institutional protocols.
• Identify and resolve operational issues while supporting continuous process improvement.
• Touchbase with customers and patients on a regular basis to ensure satisfaction.

Requirements:

• Bachelor’s degree in Healthcare Administration, Public Health, Nursing or a related field (or equivalent experience).
• Candidates with a nursing degree must hold an active Registered Nurse (RN) license in New York State and a minimum of 5 years working experience as an RN.
• Minimum 5 years of experience working in the healthcare field, specifically in clinical operations, coordination, or program management roles.
• Active BLS (basic life support) certification.
• Demonstrated understanding of vaccine administration, specimen collection, and basic medical testing procedures.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, with proven success collaborating across clinical and administrative teams.
• In-depth knowledge of healthcare compliance standards, including HIPAA, OSHA, and CLIA.
• Advanced proficiency in Microsoft Office Suite and high computer literacy.
• Must be able to reliably commute as travel to clinic sites is expected throughout assigned territory in New York and New Jersey.

Benefits: We offer a generous paid time off policy, along with a 401k plan and a collegial work environment

About VitalCheck Wellness
VitalCheck Wellness is a fast-growing, globally positioned healthcare company revolutionizing the way preventative care is delivered—bringing high-quality healthcare directly to workplaces through both onsite and virtual platforms. Our mission is to make health care more accessible, proactive, and data-driven. At the heart of this transformation is our commitment to operational excellence and the integration of AI technologies that streamline processes and enhance patient and partner experiences.

Equal Opportunity
The P.C. is an equal-opportunity employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or any other protected status.