Contract Administrator

Hillpointe is a fully integrated real estate development and investment management firm focused on single family, multifamily, student housing and senior housing opportunities in the southeastern United States.
Built on its principals’ long and proven track record of real estate development, the firm’s investment approach is centered around its in-house general contracting expertise enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, building materials procurement, asset management and capital markets. Hillpointe’s principals make significant and meaningful cash investments in each project.

Responsibilities:

Contract Administration:
Process and manage all Subcontracts include the following:
•    Be responsible for coordinating with Managing PCC to ascertain which vendors/subcontractors will be working on each jobsite, and issue the subcontract document for signature.
•    Create an account for any new vendors, and collect all required documentation that verifies they are qualified to be on a jobsite, i.e. W9, insurance, licensing. 
•    Create a subcontract document for each subcontractor/vendor who will be on each jobsite.
•    Act as the Point of Contact for all vendors on the assigned project in regards to insurance.
•    Coordinate with Project Managers and Project Cost Coordinators, and with the Hillpointe Construction office for payment needs.
•    Update vendor billing templates and requirements as necessary.
•    Receive, research, and resolve routine internal and external inquiries concerning subcontract status.
•    Create and distribute all compliance reports and tracking on a weekly basis.  
•    Collect all subcontracts and insurance prior to subcontractors entry on to the jobsite.
•    Ensure subcontractors/vendors remit all documentation as required prior to payment.
•    Maintain vendor records electronically.

Accounting:
•    Review requests for construction project subcontracts for accuracy.
•    Complete entry and tracking of all compliance items.
•    Work with the finance team to ensure all updates are made to the subcontract documentation.

Reporting & Compliance:
Attributes of the Desired Candidate:
•    Independent, hands-on individual with a positive “can do” attitude.
•    Self-motivated, quick learner who is driven to take initiative.
•    Individual who promotes a culture of collaboration and continuous improvement across diverse teams.
•    Highly organized with the ability to multi-task.
•    Comfortable in an entrepreneurial, fast paced and quickly changing environment.
•    Focused on continuous improvement of process and operational flow.
•    Strong attention to detail, goal-oriented and continuously exploring ways to improve efficiencies.
•    Desire to grow in responsibility as company grows.

Requirements:

•    Construction Accounting experience is a plus.
•    Proficient in Microsoft Word and Excel
•    Strong, concise written and oral communication skills necessary; strong analytical skills; must be able to work under pressure, meet deadlines, multi-task and work independently.
•    Ability to work cooperatively and collaboratively with all levels of employees, management and third parties.
•    Ability to work to begin with, moving towards a remote or hybrid platform.

NOTE:
This document describes the general nature and level of work required of people assigned to this job.  It is not intended to be an all-encompassing list of responsibilities, duties, and skills.  Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.  The employee must adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.