Coordinator, Facilities

Summary:

Facilities Coordinator is a core member of the Facilities department. The position responsibilities include general administrative support within the Facilities Department as well assist with Front Desk Administration and Shipping and Receiving.

Visa Sponsorship Available:

No

Minimum Requirements:

Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.

Education:  High School Diploma/GED

Education Details:  

N/A

Certification:  No

Certification Details:  

N/A

Years of Experience:  

Minimum one (1) year proven experience providing administrative support as well as the ability to manage multiple tasks simultaneously with minimal supervision.

Credit Check:  No

•Must be well organized.

•Excellent time management skills.

•Excellent verbal and written communication skills.

•Positive attitude.

•Be a team player.

•Confidentiality is imperative.

Preferred Requirements:

•Knowledge of MS Word, MS Excel, Internet, Adobe, Auto CAD.

•Adaptive to learning a variety of software pertinent to the department.

•Ability to communicate effectively with Manager and Director on a regular basis.

•Demonstrated professional interaction with visitors, vendors, deliveries, and all departments.

Job Duties:

•Manage Facilities Mailbox daily, sending out general requests to the proper staff member and department.

•Prepare/Code Facilities invoices for review and approval. Setting up new Vendors within the Ariba Systems. Coordinate communications between all Facility Vendors and the accounting team.

•Update Vendors with payment status and coordinate with accounting with completing on time payments.

•Maintain building maps and upkeep of information on W:Drive.

•Maintaining Invoice, stations and inventory spreadsheets.

•Maintain coffee/water supplies and service, arrange medical and safety supplies as needed.

•Maintain inventory, negotiate, monitor pricing of furniture, office, break room and janitorial supply purchases.

•Maintain weekly shred bins and coordinate shred projects, assessing and coordinating the needs for waste management/recycle services.

•Arrange pest control services as needed.

•Assist with coordinating the start-up, move or close of stations (ordering supplies/equipment, set up services, moves and coordinating deliveries), management coordination for space planning, construction projects and workstation installs/assignments.

•Act as the point person for asset inventory and maintaining the contact lists for all stations.

•Coordinate staff access to storage facility.

•Assist with Security and Emergency Response procedure, maintain building integrity, and safety of campus.

•Assist with coordination of events and manage the G4 Facilities page.

•Managing the Facility Jira systems, intergrading upgrades and changes when necessary.

•Act as back up to the shipping department and Front desk Administrator

•Model Allegiant’s customer service standards in personal actions and when providing direction.

•Other duties as assigned.

Physical Requirements:

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Office/IT - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, key board, printer, and phone. May be required to lift, push, pull, or carry up to 50 lbs. May be required to work various shifts/days in a 24 hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

Essential Services Provider:

Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

EEO Statement:

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

Equal Opportunity Employer: Disability/Veteran

For more information, see https://allegiantair.jobs