Court Administration Trainee - Municipal Court, Criminal Division

Position Summary

This is a full-time in-person position requiring work directly with the Judiciary, management, criminal justice system representatives, attorneys, and the public.

This is work of a training nature, not as a supervisor, but in developing knowledge and skills in court administration.  Employees participate as learners in phases of court activities, cross-train in various departments and are assigned based on aptitude.  As experience is gained and the full performance level neared, a progressively expanding range and complexity of projects are assigned.  

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Reviews court records scheduled for hearings or trials for the presence of pertinent legal records and documents, including rulings and notes of testimony; accesses the Common Pleas Case Management System (CPCMS) and the Criminal Document Management System (CDMS) to review the case file; generates trial sheets and distributes them to designated officials within the courtrooms.
• Records a complete and accurate narrative in CPCMS of all orders, rulings and decisions for every matter before the Court, including continuance requests, trial dispositions, and sentencings.
• Processes a variety of forms through CPCMS to implement the court’s rulings pertaining to, discharges, appearances in court, payment of fines and/or costs, bench warrants and any other order of the court.
• Assures the appropriate forms are generated, scanned into CDMS and distributed to the appropriate justice partners to execute the Court’s Orders. 
• Answers inquiries from court officials as to documents and information contained within case files through both CPCMS and CDMS; inform the judge of any new procedures that may impact the implementation of the court’s order; assures judge's signature is present on appropriate documents.
• Quality controls case scheduling to various calendars adhering to established policies and procedures.
• Monitors’ accuracy of courtroom calendars by accessing and reviewing various reports in the case management applications.
• Performs other duties as assigned.

MARGINAL FUNCTIONS

• Maintains supply and equipment inventory for office and orders supplies as needed.
• Performs related duties as required.

ENVIRONMENTAL CONDITIONS

Standard clerical, office, and courtroom conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of English usage and grammar.
• Knowledge of Microsoft Outlook, Word, and Excel.
• Ability to learn the principles and practices required in the technical or administrative field to which assigned.
• Ability to analyze facts and to exercise sound judgment.
• Ability to present ideas effectively, both orally and in writing.
• Ability to understand and follow oral and written instructions and to communicate effectively.
• Ability to establish and maintain effective working relationships with the members of the judiciary, jurors, attorneys, associates, employees, and the general public.

The First Judicial District of Pennsylvania is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Qualifications

This position is funded for one year and is subject to elimination at the conclusion of the one year period.
Work to be performed offsite at remote courtroom locations across the City (for example: 3901 Whitaker & 265 E. Lehigh Avenue).  These locations are not all inclusive and other remote courtroom locations may be added as operational needs change. 

Applicants must have their own means of transportation to and from work and to any required off-site locations AND meet the following other requirements below.

1.    Bachelor's degree from an accredited college or university.
OR
2.    Five years of progressively responsible clerical work with three years served at the supervisory level in court service.
OR
3.    Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class, which also includes a high school diploma or equivalent.   
4.    Ability to perform the essential functions of the position.
5.    Strong organization and communication skills are a requirement.
6.    Successful completion of a criminal background investigation.
7.    Must work in person (not remote).

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary: $46,236 

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Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

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