Court Administrative Officer II – Family Division

Position Summary

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

This is administrative or specialized work at the full performance level in the Substance Analysis Unit (SAU). This specialized unit is responsible for handling and processing all court ordered drug and alcohol screens in Philadelphia Family Court. An employee in this class may serve in a staff capacity as an assistant to an administrator; as a journeyman in a service function such as personnel, administrative analysis or fiscal control; as a line supervisor responsible for a complex clerical or technical function; or is responsible for a nonjudicial court trial procedure. Work differs from that of the next lower level by the difficulty of assignment, responsibility for independently completing assignments or greater degree of accountability involved in the operations of the unit supervised.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Assists an administrator by completing and following through on administrative tasks.
• Serves in a coordinating capacity with some authority for making commitments.
• Investigates administrative problems and recommends solutions.
• Oversees the chain of command process, ensures that samples are securely documented, handled and stored.
• Maintains the integrity of the unit by monitoring staff and validating procedures.
• Independently completes major studies in an assigned service function.
• Depending on area of assignment, performs tasks such as making classification and pay studies, preparing and administering examinations and interviewing prospective employees.
• Develops and updates protocols and procedures for the unit based upon best practices, ensures all staff is trained on said protocols.
• Reviews budget proposals, directing the preparation and assembly of the operating budget, and reviews requests for expenditures.
• Supervises a complex, technical unit and maintains appropriate certifications.

MARGINAL FUNCTIONS

Performs related work as required.

ENVIRONMENTAL CONDITIONS

Standard office conditions.

Direct contact with diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of English usage and grammar.
• Ability to apply critical thinking skills to identify and resolve problems.
• Ability to analyze and interpret regulations, policies, and procedures.
• Knowledge of chain of custody, specimens handling and calibration of equipment.
• Knowledge of office management standards, procedures, and practices.
• Knowledge of supervisory methods and practices.
• Some knowledge of the principles and standards of administrative organizations and management.
• Knowledge of the principles of procedures analysis, work simplification, and forms and records control.
• Ability to represent the assigned unit in conferences and meetings with the public and private officials.
• Ability to supervise a staff engaged in varied clerical functions.
• Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations.
• Ability to manage conflict with employees and members of the public. 

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life

Working hours are 40 hours per week.  This is a full-time, in person position with the First Judicial District of Pennsylvania.

Qualifications

1. Bachelor's degree from an accredited college or university.

AND

1. One (1) year of administrative experience.

OR

1. Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute.
2. Ability to perform the essential functions of the position.
3. Must successfully complete a criminal background investigation.
4. Strong organization and communication skills are a requirement.
5. Must work on site (not remote).

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary: $57,631

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Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

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For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx