Document Control Specialist

Document Control Specialist 

This is a full-time, on-site position in our Vista, CA office. Unfortunately, we are not able to offer visa sponsorship at this time.  

 

About the Company  

We are passionate about our mission to harness the amazing power of mushrooms for healthier lives.    

M2 Ingredients is the leading vertically integrated organic functional mushroom solution provider in the Western Hemisphere. We grow our portfolio of functional mushrooms indoors in our controlled, state-of-the-art facility in Vista, CA. M2 Ingredients sells its functional ingredients to global brands in the supplement, beverage and food channels.    

M2 Ingredients was founded in 2010 by Sandra Carter, a health and wellness expert with a PhD in preventative medicine, and Steve Farrar, a mycologist with over 30 years of experience in growing mushrooms.  Both founders are active in the business.   

 

Position Summary: 

The FSQA Document Control Specialist is responsible for ensuring that all documentation meets company standards as well as regulatory and certification requirements. This role serves as the primary point of contact for managing the electronic Quality Management System (eQMS), supporting cross-functional teams in maintaining compliance with BRCGS, FDA, and USDA standards. The specialist will play a critical role in organizing, maintaining, and monitoring documentation to uphold food safety, quality, and regulatory compliance across the organization. 

The FSQA Scientist will perform duties in accordance with industry specific regulations, Global Food Safety Initiative Standards, Hazard Analysis and Critical Control Points Certification, Good Manufacturing Practices, Standard Operating Procedures, Quality Standards, performance expectations as well as Workplace Health and Safety Policies and Procedures. 

 

Essential Duties and Responsibilities: 

• Maintain and manage all FSQA documentation, including SOPs, WIs, documents and forms, training records, and verification logs in compliance with company standards and regulatory requirements. 

• Control document versioning of Specifications, labels and COAs, ensuring timely updates and approvals through eQMS ACE. 

• Ensure that all FSQA documents are accurate, up to date, and compliant with regulatory and audit standards. 

• Support internal and external audits by preparing and organizing necessary documents and records. 

• Collaborate with FSQA, Production, Sanitation, and Maintenance departments to ensure proper documentation practices. 

• Train team members on document control procedures and document management systems. 

• Assist in the generation and formatting of new documents, logs, labels, and forms as needed. 

• Ensure confidential information is handled and stored securely. 

• Administer and maintain procedures to ensure quality and accuracy by preparing and reviewing the materials for completeness and coordinating the review/signoff process to expedite implementation. 

• Maintain tracking and status of all documents, including periodic review and revision of documents to meet regulatory requirements. Assist in the tracking of metrics to ensure the process is efficient, effective, and compliant. 

• Maintain updated documentation for Supplier Approval Program, Chemicals and other programs. 

• Lead person for performing traceability exercises. 

• Responsible for providing answers to Customer questionnaires related to FSQA and Regulatory 

• Support FSQA team in the creation of COAs for customers. 

• Support the FSQA Director and Regulatory through regulatory audits for our facilities (Organic, BRC, FDA, Kosher, Non-GMO Project and NASC). 

• Support submission of documentation for Organic, Kosher, Non-Gmo and Vegan certifications. 

• Perform all other related duties as requested. 

 

Qualifications: 

• BSc. in Food Science, Quality or other relevant fields 

• Approximately 3 yrs of experience in FSQA role in the food or dietary supplement industry 

• Knowledge of GMPs, HACCP, BRCS, and USDA regulatory standards preferred. 

• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems is a plus. (ACE, Redzone) 

• Excellent organizational and communication skills. Spanish speaker is a plus. 

• Attention to detail with the ability to manage multiple tasks under strict deadlines 

 

COMPENSATION & BENEFITS  

This full-time role will receive a competitive salary + benefits, including medical, dental, vision, PTO, 401k match.  This position's anticipated annual pay range is $70,000 – $85,000 plus an annual bonus.  Various factors are considered when determining an individual's compensation–including a candidate’s professional background, education, certifications, experience, professional licenses, and location.  Final offer amounts may vary from the amounts listed. We neither ask for nor consider the salary history of applicants.   

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.  

 

LOCATION  

M2 Ingredients is located in Vista, CA (about 35 miles north of San Diego and 60 south of Orange County). This position requires you to work full time, on-site in our Vista, CA location 5 days per week.