Executive Assistant

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career, join us.

Attributes We Value

We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you’re motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.

You're humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here, you’ll tackle complex, high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let’s build what’s next.

The role

We are looking for an Executive Assistant, based in Singapore, to provide high‑impact support to two senior leaders at Airwallex.

You will operate as a trusted partner, owning complex scheduling, travel and operational workflows so our leaders can focus on the highest‑value priorities. This is a fast‑paced, highly visible role that requires strong judgment, discretion and an ability to anticipate needs before they arise.

Responsibilities:

Primary Executive support

• Manage the end‑to‑end calendar, including complex scheduling across time zones, prioritisation of meetings, and proactive resolution of conflicts.

• Coordinate domestic and international travel (flights, accommodation, visas, ground transport), and prepare detailed itineraries and briefing packs.

• Drive the leadership cadence: staff meetings, 1:1s, business reviews, offsites and key forums (agenda setting, materials coordination, minutes and action tracking).

• Prepare, review and format presentations, reports and documentation for internal and external stakeholders.

• Act as a key point of contact and gatekeeper, ensuring effective communication, follow‑through and alignment on priorities and decisions.

Secondary Executive support

• Manage calendar and meeting logistics, ensuring alignment with business priorities and coordination with cross‑functional stakeholders.

• Arrange travel, expenses and logistics for internal and external meetings, events and conferences.

• Assist with document preparation, including meeting materials, follow‑up notes and action item tracking.

Operations, coordination and stakeholder management

• Streamline day‑to‑day operations for both executives, identifying opportunities to improve efficiency and standardise processes.

• Coordinate and support team meetings, townhalls, offsites and internal events (planning, logistics and post‑event follow‑up).

• Manage expense reports, purchase requests and basic vendor or contract coordination in line with company policies.

• Build strong relationships with internal stakeholders and other EAs across regions to ensure smooth communication, alignment and information flow.

• Maintain a high level of confidentiality, discretion and judgment in handling sensitive information and decisions.

• Support ad‑hoc projects and strategic initiatives, including research, data consolidation and preparation of executive updates.

What you’ll bring

• 7+ years of experience as an Executive Assistant, Personal Assistant or similar role, preferably in high‑growth tech, fintech or financial services environments.

• Demonstrated experience supporting senior leaders (C‑level, regional heads or equivalent) in a fast‑paced, ambiguous setting.

• Exceptional calendar and time management skills, with the ability to balance competing priorities and make sound trade‑offs.

• Strong verbal and written communication skills in English; able to interact confidently with senior internal and external stakeholders. Fluency in Chinese would be a plus.

• High degree of professionalism, discretion and integrity when dealing with confidential information.

• Strong organisation and attention to detail, while still able to move quickly and adapt as priorities change.

• Comfortable working across multiple time zones and occasionally outside standard business hours to support critical meetings or travel.

• Advanced proficiency in productivity tools (e.g. Google Workspace / Microsoft Office, calendar tools, virtual meeting platforms; experience with expense management tools is a plus).

• A proactive, “no task is too small or too big” mindset with a strong sense of ownership and follow‑through.

What success looks like

• Executives’ time is consistently optimised, with clear focus on the highest‑impact work.

• Meetings, travel and events run smoothly and predictably, with minimal friction and strong preparation.

• Stakeholders experience clear, timely communication and reliable follow‑up on actions and decisions.

• You are seen as a trusted partner and problem‑solver, enabling our leaders – and their teams – to operate at their best.

#Singapore

Applicant Safety Policy: Fraud and Third-Party Recruiters

To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary.

Equal opportunity

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.