Executive Assistant

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to two Executives.  The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Rockefeller Center Operations organization on behalf of their Executives. 

What You’ll Do:

• Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings, and external appointments
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly   
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable  
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings 
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval 
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions 
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools 
• Create and edit presentations, agendas, spreadsheets, and reports 
• Manage and organize executive files, physical and electronic, as required  
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Qualifications

Let’s Talk About You…

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion  
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams; and you’re capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals  
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time 
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines  
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

What You Must Have:

• Bachelor’s degree   
• 2+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules 
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly 
• Exemplary interpersonal skills including a professional in-person and virtual presence

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary: $47,500 - $60,000. 

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.