Executive Assistant
As an Executive Assistant, you’ll be the heart and engine room behind your executive leaders ensuring seamless operations, clear communication, and exceptional organisation.
Success in this role comes from your ability to anticipate what’s ahead, stay several steps in front, and confidently manage competing demands. You’re comfortable managing upwards - bringing focus, constructively pushing back when needed, and helping prioritise what truly matters. This role goes well beyond diary and inbox management; it’s about sound judgement, influence, and acting as a trusted gatekeeper of time, so leaders can operate at their best.
You’ll:
- Own complex diary and inbox management
- Coordinate meetings, travel and logistics with precision
- Prepare executive level agendas, presentations and documents
- Handle correspondence, capture actions and ensure timely follow-through and maintain accurate records
- Provide administrative support to the wider Support Office
- Embrace new technology and smarter ways of working
- Assist with wider Support Office events, conferences and team activities
- Act as a trusted point of contact for senior internal and external stakeholders
- Maintain confidentiality, professionalism and discretion always
Qualifications
You’re experienced, polished and unflappable. Your niche is organisation and you love bringing structure to complexity, and being the calm in the chaos.
We envisage you bring the following:
- Proven EA experience, ideally supporting multiple executive leaders or a CEO
- Advanced MS Office capability (Outlook, Word, Excel, PowerPoint)
- Savvy and up to date with the latest technology to ensure seamless organisation
- Highly organised, resilient, and calm under pressure
- Clear, confident written and verbal communication
- Collaborative and a real team player
- Ability to juggle competing priorities in a dynamic environment
- Professional, discreet and diplomatic manner
Additional Information
Working with The Warehouse Group | Tā mātou tāpaetanga
By being brand-led and retail-focused, we are intentional about having the right people in the right roles, allowing us to perform work that truly makes a difference. We offer a dynamic and supportive team environment working with like-minded people and can promise exciting work that makes an impact everyday!
Awesome Northcote location with views across the water, the all-important free car parking plus EV charging and on-site gym & cafe plus eligible for great discounts across our brands!
If this highly visible, high trust role has peaked your interest apply online and we look forward to talking.
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