Executive Assistant Intern
Position Summary:
We are looking for an energetic intern who can work a flexible schedule and enjoy the behind the scenes work of the spa & wellness industry. College students preferred. The Executive Assistant Intern will play an important role in managing and keeping the office running smoothly. The intern will report directly to, and assist Spa Utopia’s Director and Owner. The intern should be organized, detailed-minded, diligent and personable. The ability to expedite and follow-up on assigned tasks is essential. The intern will be held to very high job performance standards. In return, the intern will have the opportunity to learn about multiple aspects of managing and coordinating projects. The position will require working on location for 1-2 days out of the week and virtually the remaining days. The internship is not compensated; however there are many opportunities to receive excellent practical experience. The intern must be an effective communicator (both written and verbal), entre. Proficiency in, excel, web-based research, social media, basic understanding of consumer marketing. The nature of the work will require candidate to be flexible in assuming varied office tasks, as they may arise.
Qualifications
Responsibilities (not limited to):
*Answering calls and handling queries
*Preparing correspondence on the director’s behalf,
*Managing Spa Utopia’s social media (in coordination with other staff)
*Coordinate and track program and administrative calendar
*Expediting the Executive Director’s calendar
*Organizing and attending meetings and ensuring the director is well-prepared for meetings.
*Taking dictation from the executive director
*Planning, organizing and managing events
*Attending events/meetings as a representative
*Conducting research on the Internet
*Writing reports, executive summaries and newsletters
*Preparing presentations and papers for meetings
*Typing documents, sourcing and ordering stationery and office equipment
*Managing projects
*Assist with making products for Spa Utopia’s health and wellness lines
*Product support for Utopian Body Line
*Complete Errands as sanctioned by the executive director
Standard Intern Requirements:
·Daily phone updates the 1st week (on working days)
·Daily updates via phone, email or Voxer after the 1st week (on working days) along with weekly email report updates.
·Our internships are primarily (80-100%) virtual with the exception of weekly or occasional meetings, special projects, marketing & sales meetings and company events for local interns
·Interns are 100% responsible for calling in at their agreed upon start time for their scheduled work days. Calling in is considered showing up for work, not checking in is considered not showing up for work.
Evaluations & Coaching:
There will be 30, 60 & 90 day and final evaluations provided to offer business coaching, feedback and professional development.
Benefits & Incentives:
Although this is a non-compensated internship do offer a lot of perks such as: tremendous real industry experience, cross-training, business coaching and professional development. Upon the successful completion of your 6 month internship will offer:
- Academic Internship Class Credit – Sign Off & Documentation (documents to be provided by Intern)
- Letter of Recommendation from the CEO & Founder of The Utopia Living Brand
- $50 of Free Utopian Body Products (after 6 months)
- $100 of Free Wholistic Lifestyle of Business Coaching (after 6 months)
- Access to select Utopia Living Brand Lifestyle Events & Classes (for 1 year)
- 15% Team Discounts on all Utopia Brand Products & Services
- Potential to be placed on paid client projects upon successful completion of internship
If you are interested in applying for this position, visit the following link to fill out the applicable application:
http://www.jotform.us/form/31918190994162
Log onto www.mydestinationutopia.com for additional company details