Executive Assistant/Marketing Specialist - Job Code: 53999541790

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant/Marketing Specialist

Monthly Rate: $650 - $750/month

Availability: Part-time - 20 hours/week

Time Zone: MST business hours

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

Phase 1: Core Operational Tasks (Immediate Priority)

- Enter Wholesale Orders:From PDF/email into Shopify, including individual product info, invoices, and packing slips

- CRM Management: Enter new contacts and leads from trade shows

- Graphic Prep For Manufacturing: Bonus skill: prepare print ready files. If not possible, collaborate with a dedicated graphic designer

- Create Product Photos: Create digital mock-ups of new products and edit photos according to brand guidelines.

- Create New Products in Faire & Shopify: Upload product listings, details, and images.

Phase 2 Customer & Order Support

- Inbox Management With Templates: Sort emails, respond to routine inquiries, flag priority messages, and organize receipts/orders/design inquiries in Google Drive

- Manage Wholesale Orders:Track orders end-to-end, ensure timely fulfillment, flag delays, and communicate updates to clients.

- Ordering Products For Custom And Stock Buyers: Manage suppliers and place orders based on guidelines

Phase 3: Marketing & Engagement

- Send Wholesale And Retail Emails (Quarterly & Monthly) – Draft, schedule, and send campaigns

- Social Media Support – Schedule and post content

- Pinterest Management – Pin content, track engagement, and maintain boards

- Cold Wholesale Outreach – Internet research to identify new leads and send a series of cold outreach emails using email templates.

- Tradeshow Outreach – Prepare follow-ups and new contact communications

- New Product Launches – Coordinate marketing and launch activities

Phase 4: Growth & Website Optimization

- Revamp Website To Focus On Custom Work:

- SEO On Website: Optimize pages, content, and product listings for search engines

- Add new shops, press, custom projects to website portfolio

Good to have:

- Experience with Pipedrive or similar CRM tools.

- Experience with email marketing (wholesale/retail campaigns, templates, and basic list management).

- Light social media experience for product-based brands.

- Familiarity with product based operations (wholesale, inventory, working with manufacturers).

- Ability to prepare print ready files and comfort working with Illustrator/Photoshop (especially if taking any graphics adjacent tasks).

Non-negotiable Requirements:

- Comfort working in Shopify and ability to pick up Faire quickly.

- Experience using Asana, or other similar task management applications, and be able to quickly learn to use Asana.

- Adobe Illustrator and Photoshop experience

- Strong organizational skills and comfort building/refining systems and processes for delegation.

- Reliable ownership of B2B and e-commerce workflows (orders, invoices, fulfillment tracking) with high accuracy.

- Clear, proactive communication and readiness to suggest process improvements.

Industry/Tools Experience:

- Shopify

- Faire

- Asana

- Pipedrive

- Potentially Slack for internal communication

- Adobe Illustrator and Adobe Photoshop

- Canva

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.