Executive Assistant / Personal Assistant
Malta International Airport plc is looking for dynamic individuals who are passionate about working with people within an Airport environment, and are willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Finance Department.
Purpose of Position:
The Executive Assistant will provide high-level executive, operational, and administrative support to the Chief Financial Officer. This role requires exceptional organisation, discretion, and the ability to manage a wide range of tasks in a fast-paced environment. The EA will act as the primary coordination point for the CFO, ensuring efficient time management, communication flow, and project execution.
Duties & Responsibilities:
- Manage the CFO’s calendar, appointments, and meeting priorities, acting as an effective gatekeeper.
- Handle, process, and safeguard confidential and commercially sensitive information.
- Draft, edit, format, and summarise reports, presentations, emails, and both technical and non-technical documents.
- Prepare board and meeting documents, including agendas, minutes, and protocols.
- Support the CFO with daily operational tasks and ensure all necessary information and documents are prepared.
- Analyse information and prepare concise inputs to support decision-making.
- Manage assigned projects within agreed scope, timelines, and budget, ensuring timely progress and reporting.
- Develop and maintain structured document management systems and historical records.
- Liaise between the CFO and employees to optimise communication and time allocation.
- Coordinate travel arrangements, appointments, and complex schedules.
- Streamline and maintain efficient administrative workflows, taking ownership of routine tasks for the CFO and his direct reports.
- Prepare presentations for the CFO and his direct reports.
Requirements
Qualifications & Skills
- Diploma and/or A-level education with an working understanding of financial terms.
- Minimum of 3 years’ experience in an executive assistant or similar role in the private sector.
- Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Excellent English and Maltese communication skills both written and verbal suitable for executive-level interaction.
Skills & Competencies
- Strong organisational and prioritisation skills with exceptional attention to detail.
- Excellent problem-solving, presentation, reporting, and time-management skills.
- Ability to work under pressure, meet tight deadlines, and adapt to unexpected developments.
- Ability to understand and summarise complex issues.
- Proactive approach with the ability to build personal organisational structures.
- High level of discretion, integrity, and confidentiality.
Personal Attributes
- Positive attitude with a sense of humour.
- Precise and detail-oriented while remaining flexible and non-pedantic.
- Willing to work hard, learn continuously, and support the overall goals of the CFO’s office.
- Calm and composed in stressful situations with the ability to improvise when needed.
Benefits
- Training and opportunities for personal development
- Recognition and rewards for hard work
- Medical insurance
- Free fresh fruit
- Employee discounts at retail and food & beverage outlets at the airport and Skyparks
- Free regular health checks and medical tests
- Unlimited access to SkySpirit gym
- Staff parking facilities