Executive Assistant ( SaaS/ iGaming ESP/CRM)

About the Role We’re seeking a proactive, tech-savvy Executive Assistant to support the founder and leadership team of a fast-growing iGaming SaaS (email service provider/CRM). You’ll keep calendars, inboxes, and follow-ups tight, coordinate meetings/travel, and help create simple systems/SOPs so the team can focus on growth. Key Responsibilities ● Calendar & Inbox: Triage email, draft replies, schedule/reschedule across time zones, hold vendors/partners to timelines. ● Meeting Ops: Coordinate Zoom/Google Meet links, book rooms/venues, prep agendas, capture actions, drive follow-ups to closure. ● Travel & Events: Arrange flights/hotels/transport; handle conference logistics and on-site schedules. ● Executive Leverage: Draft message templates and responses (including overnight drafting for morning review), maintain priority lists, guard focus time. ● Light PM & SOPs: Create/update checklists, simple SOPs, and trackers for repeatable tasks (onboarding steps, cadence reminders, etc.). ● Coordination: Liaise with internal teams (product, CS, sales) and external partners; keep threads moving in Slack. Must-Have Qualifications ● 3+ years as an Executive Assistant/Virtual EA in a startup or fast-moving environment. ● Excellent written English; confident drafting on behalf of executives. ● Mastery of Google Workspace (Gmail, Calendar, Docs/Sheets/Slides), Slack, and scheduling tools. ● Strong time-zone coordination and follow-through; anticipates needs, solves problems proactively. ● Discretion handling sensitive/commercial information; comfort operating in regulated industries. Nice-to-Haves ● Experience in SaaS, adtech/martech, iGaming, fintech, or other regulated spaces. ● Light process design (SOPs), task tools (Asana/ClickUp/Trello/Notion). ● Basic familiarity with CRM (HubSpot/Pipedrive) and e-signature (DocuSign/PandaDoc).