Executive Operations & Concierge Assistant

WeAssist.io Philippines 2 days ago

healthcare

Hiring: Full-time Executive Operations & Concierge Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🏎 Exclusive Supercar Club – A luxury membership community for car enthusiasts and entrepreneurs.
🎯 Driven by Purpose – Combining passion for cars with networking, philanthropy, and impact.
💼 Elite Membership Experience – 150+ members supported through curated events and concierge service.
💬 High-Performance Culture – Fast-paced, fun, and collaborative—where excellence is the norm.
🤝 Community & Connection – Friendship, service, and giving back drive everything they do.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Operations & Concierge Assistant 📝

🗂 Executive & Administrative Support

🎉 Event Coordination & Logistics

👥 Member Concierge & Resource

💾 Membership & CRM Management (GoHighLevel)

🧩 Operational Systems & Continuous Improvement

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Operations & Concierge Assistant?

Our client is hiring a high-caliber Executive Operations & Concierge Assistant to bring structure, polish, and professionalism to their fast-moving world. You’ll act as the operational right hand—balancing executive support, event coordination, and member concierge responsibilities. From managing VIP communication to orchestrating monthly luxury events, your work ensures members enjoy a seamless, five-star experience every time.

If you thrive in detail-driven environments, love logistics, and have a passion for supercars and luxury hospitality, this is your lane. 🏁

✅Qualifications:

Must-Haves:
- 💬 Exceptional Communication: Fluent written and spoken English with a confident, professional tone.
- 🎩 High-Profile Experience: Proven experience working with VIPs, executives, or elite clientele; knows how to carry themselves with discretion and polish.
- 🏎 Operational Excellence: Proven background as an Executive Assistant, Operations Coordinator, or Concierge Assistant.
- 🗂 Organizational Mastery: Skilled in managing logistics, tracking details, and juggling multiple moving parts without missing a beat.
- 🧩 Smart & Resourceful: Able to think critically, streamline processes, and build systems that make operations smoother.
Nice-to-haves:
- 🏁 Passion for Supercars & Lifestyle Events: You live and breathe automotive culture—or at least appreciate the thrill of it.
- 🎟 Event Coordination Background: Experience with luxury events, hospitality, or private membership communities.

Responsibilities of the Executive Operations & Concierge Assistant:

Your responsibilities include:

🗂 Executive & Administrative Support
- Manage assigned email communications for vendor coordination, event inquiries, and partner follow-ups
- Organize documents, track tasks, and ensure project deadlines and follow-ups never fall through the cracks
- Use iMessage and other team tools to maintain quick, seamless communication between executives and staff
- Attend internal meetings and interviews; capture accurate notes and translate them into actionable next steps
- Anticipate executive needs and proactively handle recurring tasks or issues before they arise

🎉 Event Coordination & Logistics
- Coordinate monthly luxury events (drives, dinners, or networking gatherings) from planning to post-event follow-up
- Liaise with vendors and venues—request quotes, confirm reservations, and handle all communication
- Track budgets, record expenses, and log receipts accurately after each event
- Maintain a simple event Gantt chart or checklist to ensure all milestones are on schedule
- Oversee post-event details such as sending thank-you messages or surveys to gather member feedback

👥 Member Concierge & Resource
- Act as the primary point of contact for 150+ active members, providing personalized assistance and accurate information
- Monitor and moderate the members-only WhatsApp group, ensuring positive engagement and timely updates
- Answer general questions, share event details, and communicate any changes or updates to members promptly
- Manage member requests and follow-ups via text or GoHighLevel to ensure top-tier responsiveness
- Represent the organization with warmth, professionalism, and an eye for creating memorable experiences

💾 Membership & CRM Management (GoHighLevel)
- Maintain the CRM database, ensuring all member profiles are up-to-date and accurately tagged
- Support the onboarding of new members—organize welcome kits, confirm details, and coordinate delivery of branded items
- Track renewal dates, assist with billing-related follow-ups, and update membership statuses as needed
- Audit the CRM regularly to maintain clean data, accurate tags, and organized communication logs
- Help refine and document the onboarding and renewal process to improve efficiency

🧩 Operational Systems & Continuous Improvement
- Assist in building systems, checklists, and SOPs to streamline internal workflows
- Maintain organized folders and digital files for quick access to vendor contracts, member data, and event materials
- Collaborate with executives to align operational processes with the organization’s luxury brand experience

🏡 Want to Know More About the Client?
Our client leads a private, members-only luxury automotive community built for elite car enthusiasts, entrepreneurs, and professionals who share a love for speed, connection, and purpose. What began as small drives among friends has grown into a prestigious supercar network spanning multiple cities, where philanthropy meets horsepower. This community blends high-end experiences with meaning—hosting curated events, scenic drives, and charitable initiatives that bring together some of the most inspiring individuals around.

Joining their team means stepping into the fast lane of luxury events, high-caliber members, and seamless operations—all while contributing to something that makes an impact beyond the road. 🚘

Company Culture and Core Values:

This team thrives where luxury meets lifestyle—where networking and community building are fueled by passion for supercars and the open road. Every event is about connection, generosity, and fun.
Here’s what matters most to them:

✨ Give Back Boldly – Philanthropy isn’t an afterthought; it’s at the heart of the experience.
🏎 Make It Fun – We believe good causes and good times belong together.
🤝 Build Real Connections – Friendships and opportunities drive our momentum.
🌍 Learn & Grow Together – Every member brings something unique to the table.

Together, they’re building something bold — a brand where creativity and craftsmanship go hand in hand.

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

💰 Competitive pay & growth-based raises – Performance is rewarded.
🏎 Access to exclusive luxury events – Be part of rallies, dinners, and experiences few get to see.
🌴 Remote flexibility – Support a U.S.-based team from anywhere.
📈 Career development – Build your operational and event management expertise.
❤️ Culture that gives back – Work with people who drive for purpose.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist:

(Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

13th Month Bonus (Wild right?! 🤯)
Permanent work-from-home / remote set-up 🌴
Health insurance 👨‍⚕️
Dental insurance 🪥
Mental health insurance 🧠
Great starting salary 💰
Growth opportunity 📈
Performance-based raises 💸
Prizes and bonuses 🏆

Specifics:

Time
- Full-time; 9:00 AM – 6:00 PM MST
- This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
  - Clean background
  - Good camera
  - Good microphone
  - Strong wifi