Executive & Team Administrator
About the Position:
We’re seeking a highly organized, proactive, and resourceful Executive & Team Administrator to support our executive team and the company. In this role, you’ll be a critical partner, ensuring day-to-day operations run smoothly while helping leadership and the company stay focused and effective. You’ll thrive here if you’re sharp, solutions-oriented, and excited about building from the ground up in a high-growth environment.
What You Will Be Doing:
- Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics
- Work closely with Chief of Staff and Business Operations team to ensure lock step support for the executive team and company
- Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows
- Support office operations, team culture initiatives, and cross-functional coordination as needed
- Lead new hire onboarding with hiring managersincluding purchasing assets, day one coordination, etc
- Help build and refine executive-level processes, systems, and documentation
- Maintain strict confidentiality and handle sensitive information with integrity
Qualifications
- 4+ years of experience supporting C-level executives; startup or tech experience strongly preferred
- Excellent organizational, time management, and multitasking skills
- Strong written and verbal communication skills
- High emotional intelligence, with the ability to anticipate needs and read between the lines
- Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.)
- Comfortable in a fast-paced, constantly evolving environment
- NYC-based or willing to commute regularly to our NYC office (hybrid work environment)
Nice to Have:
- Experience supporting fundraising, investor relations, or board communications
- Passion for tech, startups, and entrepreneurial environments
- Event coordination or operations experience
About Bluefish:
Bluefish believes that AI represents the next major chapter of the internet – and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online – and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences.
The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. Bluefish, the leading AI marketing platform for the Fortune 500, recently announced a $20M Series A funding round led by NEA, with participation from Salesforce Ventures. Additional investors include Crane Venture Partners, Swift Ventures, and Bloomberg Beta. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.
Why Bluefish & Our Values:
- Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI
- Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry
- Join an experienced high-performing team where you will have immediate ownership and impact
- Experience a true meritocracy with significant career growth upside as the business scales
Our Values:
- Demonstrated grit and resourcefulness—you find creative solutions, adapt quickly, and aren’t afraid to roll up your sleeves in a fast-paced, evolving environment.
- Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
- Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
- Commitment to craftsmanship—you take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
- Self-starter with a proactive mindset and a strong sense of accountability—able to drive projects forward independently while staying aligned with team goals.
- Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.