Facilities Specialist

GOALS OF THE POSITION:

Oversee all office activities and ensure that health and safety standards are met.
Perform repairs and preventive maintenance on a wide variety of building and facility equipment,
fixtures and systems.

MAIN RESPONSIBILITIES:

• Performs and/or arrange for regular preventive maintenance on building systems, plumbing, electrical, mechanical and control systems and related components;
• Identifies repair and maintenance projects requiring the assistance of contractors or vendors,
  monitors work of vendors or contractors;
• Conducts regular inspection of office furniture and equipment and identify needs for repairs;
• Coordinates multiple Facilities related projects with efficiency and proficiency in meeting timelines and schedules;
• Assists in the review of new construction or remodel plans to assure compliance with facility
  maintenance standards.
•  Design and oversee the schedule for cleaning and disinfecting the building;
•  Supervises cleaning crews and maintenance workers;
• Coordinates office and parking space allocation;
• Tests building security systems and promotes safety within the building;
•  Provides information to Management and stakeholders regarding works that are being carried out that may affect their working environment or conditions;
• Maintains a reporting system to track progress of deliverables and tasks;
• Ensures compliance with health and safety regulations;
• Removes hazardous materials from all areas accessible to employees and guests.
•  Oversee maintenance activities such as Maintenance daily routine, Corrective and Preventive
  Maintenance.
• Ensures that all reported Facilities or equipment breakdown are monitored and addressed appropriately and urgently.
•  Ensures that all reported Facilities Incident Reports are closed.
• Factual checking of the Daily Maintenance Upkeep.
• Oversee contractors conducting their activities on the Facilities and ensure that they are working appropriately on their scope.
• Coordinate with Building Admin regarding the contractor’s activities and facilitate their requirements.
• Record and update Daily Utilities Reading
• Ensure that the Facilities Inventory are update.
• Ordering of Facilities monthly consumable requirement and ensure their delivery are on time.
• Monitor company’s asset status
•  Ensure that Facilities Document are properly kept and readily available both in hardcopy and softcopy.
• Assist Facilities Specialist on various project.
• Monitor locker and pedestal allocation.
• And other administrative task that are assigned.
• Provide monthly report on all the Facilities update.

Others:

• Accepts other responsibilities as maybe assigned by superior according to the need of the Company.
• Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.
• Administers all assigned functions consistent with and in support to the goal of the company.

Job Specific Requirements:

• BS Mechanical, Electrical Engineering graduate or any related course
• Proficient in Microsoft application and Google drive
•  Capable to interpret technical drawing and instructions
• Strong knowledge of project management methodologies, tools, and techniques.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional leadership, communication, and interpersonal skills.
• Ability to work effectively in a cross-functional team environment.
• Strong analytical and decision-making abilities.