About Unlimit
Unlimit is a global fintech ecosystem built to eliminate financial borders holding businesses back. The company provides the extensive infrastructure needed to scale globally, integrating payment processing, multi-currency business accounts, BaaS and crypto gateways into a single, intelligent platform.
Across 17 offices globally, Unlimit bridges hyper-local expertise with a high-capacity financial network, giving companies the agility to expand across regions with operational confidence and speed. Driving the evolution of payments, Unlimit is transforming its infrastructure from human-operated fintech into AI-native financial infrastructure — where APIs are consumed by machines, integrations are negotiated by agents, and systems evolve continuously through intelligent automation. Our next users are not only humans. They are AI agents acting on behalf of humans and businesses.
Unlimit serves more than the needs of businesses today; we are building the nervous system for a borderless global economy.
We are looking for a hands-on and structured Facility Manager who can own the physical and administrative environment of a fast-growing international company. This role is about making offices work seamlessly — from daily operations and vendor coordination to cost control and cross-team alignment.
The ideal candidate is someone who is comfortable operating at both strategic and operational levels, can take ownership across multiple locations, and acts as a reliable point of coordination between offices, service providers, and internal teams.
Key responsibilities:
Global Facilities and Administration Leadership:
Act as Head of Facilities / Head of Administration for all company offices globally;Lead and coordinate Office Managers, administrative staff, and the employee responsible for travel arrangements and business meetings;Establish and maintain unified standards, procedures, and best practices for office and administrative operations;Serve as the main escalation point for facilities and office-related matters;
Office Management (Primary Office ~90 employees):
Oversee daily office operations, including: catering and food services, office supplies and consumables, cleaning and maintenance, access control and basic physical security, workspace readiness and employee comfort.Ensure smooth office operations and a high level of service for employees;
Vendor and Landlord Management:
Lead negotiations with landlords (leases, renewals, amendments, service levels);Manage relationships with service providers (cleaning, maintenance, catering, utilities, and other services);Negotiate commercial terms, discounts, and cost optimizations;Monitor service quality and compliance with contractual terms and SLAs;
Procurement and Office Support:
Organize procurement of furniture, equipment, consumables, and services;Ensure cost-effective purchasing and coordination of procurement across multiple locations;
Budget Supervision and Cost Control (Global):
Supervise and control facilities and administrative budgets across all locations, ensuring alignment with financial targets;Monitor and manage spending discipline, actuals vs. budget, and implementation of cost-saving measures across offices;Provide consolidated reporting and cost visibility to Finance and management, ensuring transparency and predictability of expenses;
Virtual Offices and Administrative Payments:
Manage virtual offices across jurisdictions (contracts, renewals, scope of services);Oversee and approve payments related to administrative and virtual office services;Ensure compliance with local requirements regarding registered addresses and administrative presence;
Cross-functional Collaboration:
Work closely with IT on office infrastructure, equipment, and access-related matters;Partner with HR, Finance, and Legal on administrative and office-related topics;Support office openings, relocations, and team expansions;
Required Skills & Experience:
Solid background in Facilities Management, Office Management, or Operations;Strong negotiation and vendor management skills;Experience working with budgets and financial tracking;Ability to manage multiple locations and priorities simultaneously;Confident communicator, not afraid of difficult conversations;Highly proactive and ownership-driven mindset;Fluent English;
Join Unlimit Team now!
Unlimit is an equal opportunity employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.
