Finance - Payroll Specialist

The Finance -Payroll Analyst position is responsible for all payroll related activities including multi-state weekly processing for multiple locations, payroll related tax management and related audit support. This role also provides general accounting support including AP, AR, bank reconciliations, month end support including journal entry creation, entering, reconciliations in Traverse accounting software and overall support of financial functions for our Inficon Kansas location. Tasks performed will adhere to US and Swiss GAAP and are within the internal control guidelines of the organization. This role reports directly to the Finance Manager. 

Essential Job Duties

• Uses payroll software, inputs payrolls data and prepares weekly payroll processing and any off-cycle payroll processing
• Generates payroll related journal entries, reconciles payroll related general ledger accounts and prepares reports/statements related to payroll
• Ensures that mandatory and voluntary withholdings and deductions are accurately calculated and reported. Assists with related tax filings, reporting and audits
• Assists employees and managers with questions about payroll policies and pay discrepancies
• Maintains payroll related files and records
• Utilizes Fidelity for various financial transactions including but not limited to, 401K funding, loans, and rate updates
• Works closely with People Team (HR dept) to ensure accuracy and timeliness of all changes related to employee payroll, will also interface with third- party payroll related vendors
• Utilizes Traverse accounting software to complete all AP functions, including vendor creation, invoice entry and payment processing
• Utilizes Traverse accounting software to enter AR invoicing and apply customer payments
• Integral to the month end close process.  Completes required journal entries, performs account reconciliations, analyzing results and financial reports in Traverse accounting software.
• Responsible for bank reconciliation, processing of payments and general cash flow management.
• Supports specific cross functional teams as assigned.  Includes reporting and analysis of financial data as well as general guidance for the team.
• Ensure compliance with accounting standards, regulations, and company policies
• Assist in external audits by providing requested documentation and explanations
• Identify opportunities to enhance efficiency and effectiveness in financial operations
• Provides various support to Finance department as needed

Qualifications

• Ability to handle complex issues and problems,
• Customer service skills
• Detail oriented
• Analytical skills
• Organizational skills
• Ability to meet deadlines

  Required:

• BS in Accounting or related field with 2+ years relevant payroll experience
• Or Associates degree with 4+ years of payroll/accounting experience
• Proficient in Microsoft Excel including but not limited to pivot tables and advanced formulas
• Strong attention to detail and accuracy 
• Strong analytical, organizational and communication skills
• Ability to interface and work with various cross functional teams and work effectively across various levels of the organization
• Proficient in payroll software systems such as Workday, UKG, Dayforce
• Proficient in US GAAP and other accounting rules/principles. 
• Proficiency ERP software systems such as Oracle or SAP highly preferred 
• Proficiency and experience in manufacturing field highly preferred 

Additional Information

The expected salary range for this position is between $60k and $80k per year. In addition, INFICON employees are eligible for a profit-sharing bonus with a target of 10%.  The actual compensation will be determined based on experience, location, and other factors permitted by law.

INFICON provides a dynamic work environment that promotes diversity, equity, and inclusion. Our employees experience ongoing green initiatives, flexible work hours, and a variety of health and wellness programs.

INFICON’s forward-thinking approach offers countless opportunities to design, support, and manufacture a diverse product portfolio that expands globally. Our Lean and Agile work environment offers competitive compensation, relocation assistance, a discretionary bonus, and generous employee benefits; major medical, dental, health, vision, 401K, vacation and sick time, tuition reimbursement, and more!

INFICON is committed to ensuring that our online application process provides an equal opportunity to all job seekers that apply without regard to race, religion, ethnicity, national origin, citizenship, gender, age, protected veteran status, disability status, genetic information, sexual orientation, or any other protected characteristic. A notice describing Federal equal employment opportunity laws is available here to reaffirm this commitment.   Any contact that would like to request a reasonable accommodation to participate in the application process should contact us.careers@inficon.com.

INFICON, Inc. strictly complies with all aspects of the Export Administration Regulations ('EAR'), including those sections dealing with deemed exports to foreign nationals.

About the Company

INFICON is a leading provider of innovative instrumentation, critical sensor technologies, and Smart Manufacturing/Industry 4.0 software solutions that enhance productivity and quality of tools, processes, and complete factories. These analysis, measurement and control products are essential for gas leak detection in air conditioning/refrigeration and automotive manufacturing. They are vital to equipment manufacturers and end-users in the complex fabrication of semiconductors and thin film coatings for optics, flat panel displays, solar cells and industrial vacuum coating applications. Other users of our vacuum-based processes include the life sciences, research, aerospace, packaging, heat treatment, laser cutting and many other industrial processes. We also leverage our expertise in vacuum technology to provide unique, toxic chemical analysis products for emergency response, security, and environmental health and safety.