General Services Officer (Supply Chain/Procurement)-503699
This is a non-personal services task order to provide Administrative, Analyst and Advisor Services that shall support the Bureau of European and Eurasian Affairs. The United States Government shall not exercise any supervision or control over contractor personnel, who are the service providers performing the services described herein. Such task order service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.
- Develop, plan, implement, and manage ongoing support programs including contracting, inventory of property and supplies, shipping and customs, transportation, parking and travel, telecommunications, signage, facilities maintenance, space management and conferences and specials events and VIP official visitor support
- Assist with planning and studying the organization programs for continuing operations or providing services during periods of natural disaster or other emergencies
- Develop and manage ongoing storage, and inventory of property and supplies
- Analyze, interpret, and resolve field and distribution inventory issues/ discrepancies and report findings to management.
- Help coordinate and conduct space management studies to identify and evaluate space needs, acquire and/or modify space, plan and oversees renovations of space and generate/review cost estimates
- Maintains liaison with operations experts in functional areas
- Evaluate furniture lifecycles and usefulness
- Coordinate with vendors to review workstation typical, space plans and proposed finish/color palettes with client, architect, project team, etc.
- Prepare/finalize installation documents for new furniture and equipment
- Coordinate office relocations and reconfigurations
- Prepare statements of work, proposals, and documentation to coordinate with the acquisition’s office for procurement of furniture and equipment
- Plan study of work problems and procedures, such as organizational change, communications, information flow, integrated production methods, inventory control, or cost analysis
- Research, prepare and process inventory adjustments working with other departments and finance staff to ensure that billing errors are resolved in a timely manner
- Coordinate with construction and/or demolition teams
- Follow through on project punch-list items, invoicing and document control
- Work with staff to help to develop policies, procedures, and operational plans governing the provision of general services to the bureau
- Responsible for ordering expendable supplies, materials, and services from mandatory sources
- Identify procurement support needs and conduct procurement planning
Requirements
- High school diploma and must have a minimum of five (5) years office experience and supporting high level officials.
- OR
- a two-year college degree in Office Management, Business Administration, or other related field together with four (4) years of office management experience.
- Must have at least an Active Secret Clearance with the ability to acquire a Top Secret is required for this position.
KNOWLEDGE, SKILLS AND ABILITIES
- Possess a high degree of organization, resourcefulness, tact, and customer service/interpersonal skills
- Ability to communicate orally and in writing
- Ability to make independent decisions and judgments on routine procedural issues
- Ability to maintain and control equipment, materials, and supplies
- Possess strong interpersonal and communication skills
- Possess excellent administrative/clerical skills with strong attention to detail, good organization, and effective communication skills.
- Ability to handle highly sensitive and confidential information in a fast-paced work environment
- Possess logic and reasoning skills to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to identify complex problems and research related information to develop and evaluate options and implement solutions
- Ability to regulate how a system should work and how changes in conditions, operations, and the environment will affect outcomes
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.