HR Onboarding

At IONOS, the leading European provider of cloud infrastructure, cloud services and hosting services, you will work together with a wide range of teams. We are characterized by open structures, a friendly working culture and flat hierarchies with a strong team spirit. We firmly believe that work and fun are compatible, and offer you the right environment for this. Our constant growth means that we are always looking for new colleagues. Become part of IONOS and grow with us.

Qualifications:

• 2-3 years experience in HR administration, onboarding, or people operations

• Knowledge of employment documentation and HR record-keeping practices

• Proficient in Google applications and Google Workspace (Docs, Sheets, Drive, Forms, Calendar)

• Proficient in Microsoft applications (Word, Excel, PowerPoint, Outlook)

• •Experience working with Applicant Tracking Systems (ATS) and HR databases

Goals of this role:

Ensure a smooth, timely, and compliant end-to-end onboarding experience for all new hires by managing documentation, coordination, and records management, while maintaining accurate HR files and audit-ready paper trails in line with company policies

and statutory requirements.

Responsibilities:

1. Manage the end-to-end onboarding process for new hires, from pre-employment documentation to Day 1 readiness and post-onboarding completion

2. Coordinate closely with Recruitment, Hiring Managers, IT, Facilities, and Payroll to ensure all onboarding requirements are completed accurately and on time

3. Prepare, collect, verify, and maintain all employment-related documents (contracts, government forms, personal data sheets, acknowledgements,

policies, etc.)

4. Ensure completeness, accuracy, and proper filing of both physical and electronic employee records in compliance with data privacy and retention policies

5. Maintain clear and traceable paper trails for audits, internal reviews, and compliance requirements

6. Update HR systems and trackers with new hire information, onboarding milestones, and document status

7. Provide onboarding guidance to new hires, addressing documentation requirements, timelines, and basic HR-related queries

8. Monitor onboarding progress and follow up on missing or pending requirements to ensure timely completion

9. Support continuous improvement of onboarding processes, checklists, templates, and filing systems

10. Manage confidentiality and sensitive employee information with the highest level of integrity and professionalism.

Others:

• Accepts other responsibilities as maybe assigned by superior according to the need of the Company.

• Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.

• Administers all assigned functions consistent with and in support to the goal of the company.

Job and Company Highlights:

• Competitive salary + bonuses + unlimited commission

• Generous paid time off

• Healthcare and Life Insurance coverage on day 1

• Above industry standard company and statutory benefits

• Monthly and Quarterly Engagement Activities

• Work-Life Balance

• Training and Development