HR Operations Coordinator (5265972222-T1-PH-S1) - Remote PH

Job Type: Full-time, long-term contractor

Workplace: Remote

Schedule: Full-time, aligned with U.S. business hours (Pacific Time Zone)

Compensation: $500 - $700 USD

Join a growing utility subcontracting business as an Operations Assistant supporting payroll, HR, and administrative functions. This entry-level role focuses on managing interconnected processes that directly impact customer contracts and billing accuracy. You'll handle timesheet oversight, invoice reconciliation, HR onboarding, and serve as the first line of support for administrative challenges. The position offers hands-on experience with complex operational systems while supporting business scaling efforts. Perfect opportunity to develop expertise in utilities operations while maintaining compliance and client satisfaction.

A growing utility subcontracting business focused on delivering reliable services while scaling operations and maintaining exceptional client satisfaction.

We're seeking a detail-oriented and analytical professional with a strong work ethic and ability to learn quickly. The ideal candidate thrives in deadline-driven environments, demonstrates proactive problem-solving skills, and excels at managing complex, interconnected processes. You should be tech-savvy, adaptable to new systems, and comfortable with productivity tracking tools while maintaining high levels of accountability.

• Validate pay rates and reconcile billable resources to ensure accuracy before customer invoicing
• Coordinate HR onboarding processes and provide payroll administration support
• Oversee timesheet management and invoice reconciliation tied to customer contracts
• Serve as first-line troubleshooter for administrative issues and employee-facing communications
• Develop operational policies and procedures using AI tools to support business scaling initiatives

Requirements

• Candidate must have demonstrated availability to work within Pacific Standard Time zone.
• Candidate must possess 1-2 years of professional experience in administrative, payroll, HR, or billing roles.
• Candidate must have prior documented remote work experience.
• Candidate must demonstrate proficiency in managing billable hours, timesheets, invoices, and reconciliation processes.
• Candidate must be capable of supporting comprehensive HR functions including employee onboarding, benefits coordination, and hiring administration.
• Candidate must have working knowledge of ADP payroll systems for processing tax forms and tracking employee benefits.
• Candidate must be able to effectively coordinate with external accounting firms for payroll and invoice reconciliation.
• Candidate must show understanding of California and federal labor law compliance requirements.
• Candidate must maintain meticulous records related to customer billing and supplier rate tracking.
• Candidate must demonstrate daily proficiency with Microsoft and cloud-based productivity tools.
• Candidate must exhibit strong ability to rapidly learn compliance requirements using AI and internal reference resources.
• Candidate must have completed high school or equivalent educational certification.
• Candidate must be comfortable using generative AI tools for drafting administrative documentation.

Benefits

• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay