Human Resources and Office Coordinator (IN-OFFICE - Arlington, VA)

The Work:

As the Human Resources and Office Coordinator, you will support our growing team. This position ensures smooth day-to-day office management while managing essential human resources functions in compliance with federal, state and local regulations and contract requirements. This is a dynamic environment that requires exceptional organizational skills and significant attention to detail.

This position is IN-Office at our Corporate Headquarters in Arlington, VA.

Key Responsibilities:

Human Resources Coordination

• Work collaboratively with the HR Manager, internal leadership, our Professional Employer Organization (PEO) Insperity, consultants, and staff.
• Serve as a point of contact for HR inquiries, fostering a positive workplace culture.
• Assist with personnel actions, HRIS maintenance, and onboarding and offboarding activities.
• Support professional development and compliance training and development initiatives, tracking participation and ensuring adherence.
• Maintain employee files, organizational charts and HR policies, assist in updating the employee handbook, and ensure compliance with applicable labor laws.
• Coordinate the planning and execution of employee events, coordinating with the office team to manage logistics, vendor relations, and internal communications
• Manage the Chinook Store maintaining communications with the corporate branding provider and managing store certificate issuance annually and upon hire.
• Occasionally assist in reviewing applicants and sourcing new qualified candidates upon request.

Office Coordination

• Manage daily office operations, supplies, equipment, and maintenance service requests.
• Ensure adherence to company policies, practices, and other internal controls.
• Manage administrative functions encompassing office layout, security, and IT systems.
• Occasionally organize meetings, maintain calendars, and facilitate communications.
• Take on additional tasks in support of departmental and company success and in alignment with the core responsibilities of the position.

Minimum Qualifications:

• Must have a bachelor’s degree, ideally in an HR related field, and at least 2 years of professional experience. A High School Diploma and an additional 5 years of relevant experience may be considered in lieu of a degree.
• Must be proficient with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Citizenship/Clearance Requirements:

• Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work that we do.

Preferred Qualifications:

• An Active Secret or higher Security Clearance.
• Experience working with the Federal Government or Federal Government Contractors.
• Knowledge of applicable Federal, State, and Local HR laws.
• Experience within the Architecture/Engineering/Construction field.

Physical Considerations:

• Must be able to work in an office environment
• Must be able to endure prolonged standing, walking, and bending both indoors and outdoors as well as have the ability to handle carts and potentially drive.
• Must be able to carry packages up to 25 lbs.

Salary, dependent upon qualifications and experience: $55,000-$65,000 annually.

Who is Chinook?

Chinook Systems, Inc. is a leader in delivering lifecycle energy security solutions to mission critical government and commercial facility Owners. We specialize in the engineering, construction, commissioning, and operations of intelligent, cyber secure, code compliant, and energy efficient building systems. Our solutions save millions of dollars in utility costs, reduce harmful emissions to the environment, and mitigate cyber‐attacks on facilities. Chinook provides motivated employees with the opportunity to advance in a fast‐growing, innovative, entrepreneurial, and collaborative work environment.

Equal Employment Opportunity Statement:

Chinook Systems Inc. is an Equal Opportunity Employer. We do not discriminate against anyone because of their differences, such as age, disability, ethnicity, religion, national origin, gender, gender identity and expression, or sexual orientation.

Chinook is committed to providing veteran employment opportunities to our service men and women.