Influencer Operations & Admin Assistant

Job Title: Influencer Operations & Admin Assistant

Type: Full-time; Remote

Schedule: EST

About the Role

We’re looking for a highly organized, detail-oriented Influencer Operations & Admin Support

partner to help keep our influencer and community programs running smoothly behind the

scenes. This role is focused on administrative support, sourcing, tracking, and fulfillment

operations.

You’ll work closely with our in-house Influencer and Community teams to ensure accurate

tracking, timely fulfillment, and clean systems that support large-scale influencer seeding and

partnerships. This is an ideal role for someone who thrives in structured workflows, loves

spreadsheets and systems, and takes pride in keeping things organized and error-free.

Key Responsibilities

Influencer & Creator Admin Support

• Support creator and influencer sourcing by identifying profiles that meet provided criteria
• Support outreach as needed
• Maintain and update influencer databases, trackers, and CRM tools
• Log creator details, social handles, addresses, deliverables, and notes accurately
• Assist with campaign setup and backend coordination based on internal briefs

Product Seeding & Order Fulfillment

• Process influencer seeding and gifting orders based on internal requests
• Ensure shipping details are accurate and complete before orders are placed
• Track fulfillment status, shipping confirmations, and delivery issues
• Flag discrepancies, delays, or errors quickly to the internal team

Tracking, Logging & Reporting

• Log influencer posts, content links, and basic performance metrics into trackers
• Maintain up-to-date campaign logs and status dashboards
• Support weekly and monthly reporting by ensuring data is clean and complete

• Organize assets, screenshots, and content links for internal review

Cross-Functional & Team Support

• Partner with Influencer, Community, and Operations teams to support day-to-day execution
• Follow established SOPs and workflows while flagging areas for improvement
• Assist with miscellaneous administrative tasks tied to influencer and community programs

Requirements

• 1–3 years of experience in administrative support, influencer marketing operations, creator partnerships, or a similar coordination-focused role
• Strong organizational skills with exceptional attention to detail and accuracy
• High proficiency in spreadsheets and tracking tools (Google Sheets / Excel); comfortable managing large datasets
• Experience maintaining databases, trackers, or CRM tools with clean and consistent data
• Familiarity with influencer platforms and social media channels (Instagram, TikTok, YouTube, etc.)
• Comfortable sourcing and reviewing creator profiles based on defined criteria
• Experience supporting outreach, order processing, or fulfillment workflows is a plus
• Ability to track shipments, delivery statuses, and flag discrepancies or issues promptly
• Strong written communication skills and ability to follow detailed instructions and SOPs