Intermediate Payroll Administrator

General Dynamics Mission Systems–Canada is currently hiring an intermediate Payroll Administrator to join our corporate Payroll team. We are looking for someone who thrives in a dynamic environment, has a strong sense of initiative, and demonstrates effective communication with both stakeholders and colleagues. This position follows a hybrid working model, combining home and on-site work.

The role involves day-to-day payroll support, including data entry, timecard reconciliation, and assisting both the Payroll Team and employees with operational tasks. Candidates should have a working knowledge of payroll systems and experience with basic payroll automation.

In this role, you will be responsible for producing the biweekly payroll (Oracle Time & Labour and ADP Workforce Now) and performing activities that may include:

Payroll Processing & Administration

• Processing payroll for union and non-union employees, both hourly and salaried
• Performing labour edits and weekly/bi-weekly payroll processing
• Resolving payroll processing issues as needed
• Processing new hires and terminations, including pay, bank information, tax credits, vacation pay, severance, Records of Employment, and other changes/updates
• Assisting with Record of Employment submissions
• Supporting employee record adjustments, corrections, incentives, and bonus processing

Payroll Systems & Reporting

• Administering Oracle Time & Labour and ADP Workforce Now systems
• Collecting and entering data into spreadsheets and the payroll system
• Supporting ad-hoc reporting
• Administering and distributing reports as instructed
• Building and running custom reports
• Conducting database queries and generating reports

Employee & Payroll Support

• Answering inquiries from employees
• Communicating with employees and managers regarding timesheet submissions and approvals
• Delivering instruction and training to employees on payroll systems, including timesheet entry and online pay statement access

Financial Reporting & Reconciliation

• Preparing journal vouchers for payroll, labour, and accruals (both system and manual)
• Assisting with reconciliation of payroll-related general ledger accounts

Statutory, Year-End & Compliance

• Assisting with payroll year-end filings
• Assisting with T4/T4A processing
• Processing payments to internal and external organizations (e.g., WSIB, family support)
• Supporting provincial workers’ compensation payments and returns
• Maintaining payroll records and storage for auditing purposes
• Staying up to date with relevant legislation, including the Income Tax Act and Employment Standards Act

Qualifications

What You Need to Have to Succeed

• 2+ years’ payroll experience
• College degree in Business Administration or related field (or equivalent)
• Advanced Microsoft Excel skills
• Strong critical thinking and problem-solving for payroll inquiries
• Familiar with T4 processing and other government forms
• Customer service experience
• Proficient with payroll software and accounting for payroll transactions
• Quick learner with new systems
• Highly organized with strong attention to detail
• Ability to prioritize tasks, meet deadlines, and work independently
• Excellent communication and decision-making skills

 What Makes You Stand Out

• Payroll in a experience in an Oracle environment
• Payroll certification and/or membership in the National Payroll Institute is desired

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements, including but not limited to the ability to obtain and maintain a Canadian government security clearance. Applicants may be required to meet additional security requirements in order to gain access to technical data, classified areas or information that is subject to international regulations. You must be eligible to work in Canada.

Additional Information

What We Offer 
The hiring range for this position is $61,500 - $77,00 0 CAD annual.

Our goal is to provide a fair and competitive offer based on an assessment of internal equity and your qualifications, including:

• Relevant experience
• Technical and non-technical skills
• Education and certifications

Our Benefits
At General Dynamics Mission Systems–Canada, we prioritize work-life balance. As a fulltime regular/term employee, you can enjoy a supportive, friendly and respectful environment with a competitive total rewards package.

• Comprehensive medical, dental and vision coverage for you and your eligible dependents, from day one of employment at no cost to you. 
  • Flexible benefit options available (including HCSA).
  • Emergency medical travel insurance.
  • 24/7 virtual health care services. 
• Employee & Family Assistance Program (EFAP) – counselling, life coaching, lifestyle change support, and financial planning.
• Onsite fitness facilities & employee resource groups.
• Defined Contribution Pension Plan (DCPP) with employer contributions after 3 months of service.
  • Access to financial advisors for investment advice and comprehensive financial planning. 
  • Voluntary Registered Retirement Savings Plan (RRSP) accessible from day one. 
• Flexible time away to rest and renew with vacation, holidays, vacation purchase plan and parental leaves (with top up options).
  • Sick leave and disability programs. 
• Grow your career your way with free access to a learning platform offering a wide range of courses and resources.
  • Educational Assistance Program to support formal learning. 
  • Self-directed mentoring opportunities. 
  • Reimbursement for professional and industry-related memberships and dues.
• Employee discounts on travel, home and auto insurance, as well as services and activities.
  • Free onsite parking.
  • Annual scholarship program for children of GD employees.
  • Employee social clubs and recreational activities.

Why join us?

• Purposeful Innovation: You’ll work on innovations that genuinely make a difference. You’ll apply advanced thinking, design expertise, and practical problem-solving to help equip military and allied forces with leading-edge systems. You’ll be surrounded by some of the brightest minds in the defence sector, contributing to next-generation technologies in an environment that celebrates creativity, new ideas, and modern solutions.
• Connection: We believe people do their best work when they feel they belong, and their ideas can flourish. Different perspectives, experiences, and ways of thinking help us innovate and grow. Strong relationships with our teammates help us unite, overcome challenges, and deliver the world-class quality we’re known for. Here, we are committed to inclusivity and ensures every individual feels valued, respected, and empowered.
• Challenging and Rewarding Career Pathways: Your career path matters to us. From mentorship and regular check-ins with your leader to educational support, professional certifications, and continuous training, you’ll have the resources you need to thrive. We encourage internal mobility so you can explore different business areas, broaden your skillset, and expand your network. You’ll be working on high-profile, impactful projects that challenge your skills, expand your expertise, and allow you to both learn from mentors and guide others along the way.

Accommodation 
If you require accommodation during any stage of the application process, please contact Human Resources via recruitment@gd-ms.ca.

Closing Date
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

About the Company

Build bold. Deliver impact. Win together.

At General Dynamics Mission Systems–Canada, we’re not just engineering technology — we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen communities, and protect the people we serve.

If you’re looking for meaningful work that contributes to a safer, more secure world, you’ll find purpose here. Every day, your skills will directly impact programs that matter.