Legal Assistant - Commercial Law Unit
$44k - $61k USD
Position Summary
The Commercial Law Unit of the Law Department is seeking to fill a Legal Assistant role. The Legal Assistant will support attorneys working on transactional matters by overseeing electronic and paper file management, drafting and reviewing contracts, facilitating the process of executing agreements, drafting correspondence and form agreements, and aiding the overall workflow and productivity of the unit. Additionally, the Legal Assistant will support the Office of Transportation and Infrastructure Systems (OTIS) in legal research and contracting matters.
Essential Functions
Draft and review professional service contracts and ensure the corresponding General Provisions, contract exhibits, and applicable waiver information are appropriately incorporated;
Coordinate with the attorney of record and departmental conformance manager for review and approval of contract drafts and exhibits;
Utilize the City's Automated Contract Information System (ACIS) to manage the workflow of professional services contracts;
Process the final version of contracts and all contract exhibits for electronic signatures utilizing DocuSign;
Communicate with attorneys, City stakeholders, subject matter experts, and vendors on contracting matters;
Support City Departments, in particular, OTIS with legal research, contract review and drafting, and other projects as needed;
Participate in meetings to support City Departments and attorneys in recording, organizing, and distributing relevant documents and meeting minutes;
Organize and file correspondence, documents, and other papers for transactions as requested by the Unit’s attorneys;
Send requests for information to relevant City agencies and following up to meet deadlines;
Update contract and solicitation documents as needed;
Compile and maintain records of transactions handled by attorneys in the Commercial Law Unit and other Units;
Compile weekly and quarterly reports as needed; and
Support attorneys and other legal assistants as needed.
Competencies, Knowledge, Skills and Abilities
Ability to maintain large volumes of documents and data utilizing databases such as SharePoint
Ability to write and speak persuasively
Ability to work with multiple City Departments
Excellent organizational and time management skills
Effective and professional oral and written communication
Ability to work independently and think proactively
Ability to manage and prioritize numerous assignments
Computer skills required/desired for the position include:
MS Office (Word, Excel, Outlook, SharePoint One Drive, Powerpoint)
Google Drive (Docs, Sheets, Slides, Forms)
Spreadsheets (Excel, Google Sheets)
Knowledge of legal concepts such as attorney-client privilege and relevance is a plus
Qualifications
This is an entry level position. A degree in paralegal studies from an ABA approved program is a plus. Candidates who have experience with contract drafting or management will also be given additional consideration.
Additional Information
TO APPLY: Interested candidates must submit a cover letter and resume.
Salary Range: $44,153 to $60,554 – Commensurate with education and experience
Any questions related to this position should be directed to Amanda Stewart Hause, Chief Deputy City Solicitor (amanda.stewart.hause@phila.gov).
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- Our wellness program offers eligibility into the discounted medical plan
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*The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
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