Legal Assistant

We are seeking a highly organized and detail-oriented Bilingual Legal Assistant to support our dispute resolution practice. This role is ideal for a professional with hands-on experience managing communications with U.S. state courts (federal court experience is a plus), as well as arbitration institutions.

The Legal Assistant will serve as a critical liaison between the attorney, courts, arbitration centers, clients, and internal team members, ensuring smooth coordination of filings, calendaring, and dispute-related logistics. Fluency in English and Spanish is essential, as our clients are primarily based in Latin America.

• Court & Arbitration Liaison

• Communicate with U.S. state courts (and federal courts, if experienced) as well as arbitration institutions.

• Manage procedural deadlines, filings, and rescheduling requests.

• Electronically file documents using court and arbitration e-filing systems.

• Administrative & Case Support

• Open new client and matter files following firm protocols.

• Draft and manage engagement letters.

• Access and organize case documentation within the firm’s systems.

• Review AI-generated translations for accuracy (no manual translation required).

• Calendar & Client Communication

• Maintain the attorney’s calendar, including deadlines, hearings, and meetings.

• Ensure all court/arbitration dates are properly tracked and updated.

• Communicate with clients and staff on behalf of the attorney to coordinate logistics or gather information.

• Fluent in English and Spanish (spoken and written).

• Prior experience communicating with U.S. courts (state courts required; federal courts a plus).

• Experience with U.S. law firms.

• Skilled in legal calendaring, including court and arbitration deadlines.

• Strong organizational and time-management skills.

• Professional communication skills and discretion in handling sensitive matters.

• Ability to work independently and anticipate attorney needs.

• Proficiency with legal and document management systems (e.g., NetDocs, Law Toolbox, LMS, Westlaw/LexisNexis, SharePoint).

• Knowledge of dispute resolution and arbitration processes.

• Experience supporting attorneys in multi-jurisdictional matters.

• Familiarity with Secretary of State portals and procedural filings.