Manager, Accounts Payable

What's the Short Version?

The Manager, Accounts Payable manages direct and/or indirect accounts payable functions and activities related to financial reporting. This role ensures proper internal controls, accuracy, and timeliness to close the accounts payable subledger by noon on the second workday of each month, along with additional year-end tasks. The role oversees the disbursement process, including payments, 1099 reporting, and tax related matters, while ensuring compliance with corporate policies, vendor shipment and payment terms, and financial accounting requirements. They apply an in-depth understanding of various business processes, their purposes, functions, and overall accounting principles to develop, implement, and maintain AP systems, procedures, policies, and documentation. This role requires hands-on experience in General Accounting, specifically in Accounts Payable functions and controls.

What Will You Be Doing?

• Participate in the month-end and annual closing process including journal entries, financial accounts reviews, audit support, and corporate reporting requirements
• Review account payable balance and related purchasing, receiving, inventory-in transit, and/or inventory reconciliations during each month-end close with proper incoterms and to determine and propose adjustments in accordance with US GAAP.
• Perform moderately complex accounting tasks and data analysis to resolve issues, support financial reporting, and meet audit requirements, while applying a working knowledge of accrual and month-end cut-off principles when responding to inquiries from internal and external stakeholders.
• Manage the Accounts Payable cycle, including its software, posting, accuracy, key performance metrics, dashboard, and communication with various internal and external stakeholders.
• Collaborate with the Controller/Assistant Controller to review expenses and reports to ensure an efficient, effective, and responsive operation of the Accounts Payable cycle.
• Oversee the interface of Accounts Payable data into the company’s ERP and banking systems; utilize reports and KPI to gauge any workflow or reconciliation issues with general ledger account balances and payment issues.
• Receive, research and resolve routine internal and external inquiries concerning vendor and payment status, including communicating the resolution of discrepancies to appropriate persons and developing guidelines for proper handling and coding of invoices to maintain proper accounting for expenses and inventory records.
• Identify and resolve debit and credit notes per external governance regulations and our vendor contractual terms.
• Work closely with the internal upstream stakeholders, such as Supply Chain, Logistics, Planning, and Sourcing, to resolve payables day-to-day activities relating to vendor management (e.g. maintenance and record-keeping of relevant trade relationship and banking/payment information), invoice processing through payment transactions, and tax-related processes.
• Support AP staff hiring, drive AP team training and evaluate employees to enhance their performance, development, and competencies.
• Coordinate with Supply Chain to manage supplier relationships and payment terms.
• Oversee the AP/AR reconciliation by vendors or customers to review AP aging and exceptions on direct purchases, invoicing, and payments.
• Process and review vendor invoices for payment, review requisitions for purchase orders, and other clerical accounting transactions; including verification of accounting string, approval authority, and supporting documentation required by contract.
• Identify and implement innovative solutions for continuous improvement to enhance efficiencies; support change initiatives, maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements or cultures; and manage the change management/training with the AP staff.
• Detect and prevent financial payment frauds with updated delegation of authorities and adaptive internal control processes and procedures
• Perform other duties as assigned.
• Comply with all policies and standards.

What Are We Looking For?

• Bachelor's Degree in Finance, Accounting, Business Administration, or related, or equivalent experience
• Master's Degree in business-related programs or CPA Preferred
• 7-9 years of progressive experience in an accounts payable and/or accounting role
• 1-3 years of experience supervising a large team of at least 5+ reports
• Experience implementing enterprise-wide Accounts Payable or Supply Chain Management software with an understanding of how they interface with an ERP system, preferably D365 Cloud Solution or equivalent.
• Experience with Coupa, Ariba, Oracle or SAP highly valued and AP system driven workflow improvement and automation.
• Experience with software testing during regular updates.
• Excellent verbal and process documentation skills with proficiency in ERP software and Supply Chain Management programs in process improvement, automation, and change management
• Excellent problem-solving and analytical skills with strong skills in Excel and data analytical tools
• Comprehensive understanding of accounts payable functions and general accounting principles.
• Proven supervisory ability to lead, motivate, and mentor staff, promoting team development and collaboration across functions.
• Excellent oral and written communication skills.
• Excellent attention to detail.
• Strong time management and organizational skills.

What's Our Offer?

Salary Range: You`ll earn between $90,000 - $135,000 annually, depending on experience.

Bonus: You`ll be eligible for an annual discretionary bonus up to 15% of base salary.

Paid Time Off: You`ll accrue paid time off on a bi-weekly basis based on hours worked up to 152 hours per year to start. Employees also receive 8 paid holidays and 1 paid family day off.

Additional Benefits:

• Comprehensive medical, dental, and vision benefits
• 401k plan and matches $1 for $1 up to 4% of earnings, matched & vested at every pay cycle
• Life insurance
• Short/long-term disability coverage
• Paid maternity/paternity leave
• Pet insurance

What Should You Expect?

Hybrid: SanMar's Eastpointe office is located in Issaquah, WA in the Seattle metropolitan area. Employees are required to work in our offices Tuesday through Thursday each week and additional days may be added based on business needs. Our standard working hours are 8:00-5:00 PST. While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is frequently required to use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work environment is moderately quiet. Ability to work on computer for multiple hours with frequent interruptions. Quarterly travel may be required.