Office & Data Assistant (Non-Profit) - Staten Island

AHRC New York is seeking an Office and Data Assistant for their Staten Island Advance and Earn Program.

Salary: $37,000 per year....this position comes with a generous and comprehensive Benefit package which includes Free Medical Insurance. See additional Benefit information below.

Position Overview 

The Office Administrator will engage in various administrative tasks pertinent to program execution and contract requirements including completing data entry in electronic data record system, assisting with student payroll, distributing incentives and paychecks where appropriate, maintaining, and distributing technology, inventory of office supplies and equipment, tracking participant attendance and other admin assignments. The Office Admin is responsible for health and safety procedures and ensures staff safety training in collaboration with the program leadership team. The Office Admin collaborates with and supports all program supervisors and staff.  

Essential Responsibilities 

• Perform recordkeeping responsibilities – MetroCard and lunch card distribution log, program attendance, program expense reports, monthly health and safety reports, etc. 
• Provide other administrative support activities such as, but not limited to, opening and distributing mail/faxes; typing correspondence; screening telephone calls; greeting visitors and maintaining visitor logs; scheduling appointments; ordering supplies. 

• Organize, audit, and maintain paper and electronic participant records as required by the funders. 

• Provide operational support as needed such maintaining staff contact, training records, vendor lists, etc. 

• Produce and analyze program performance reports in electronic data systems and provide information to the Program Director on a regular basis. 

• Address public inquiries about the program through email or by phone and assist with program recruitment efforts such as intake, testing, and eligibility document verification. 

• Attend program staff meetings, record minutes, and ensure timely communication of program needs to appropriate parties. 

• Facilitate health and safety activities, communication and training, as well as represent program at the department safety committee meetings. 

• Performs other administrative tasks as assigned. 

Qualifications

Education / Knowledge / Skills Required 

• Associate degree preferred, or High School diploma with a minimum of two (2) years of experience working as an administrative assistant in a human services agency.   
• Strong interpersonal, written, and verbal communication skills. 

• Highly organized, resourceful, and detail-oriented with ability to meet deadlines. 

• Adept at using computers, technology, and MS Office programs.  

• Proven capacity to work productively in highly collaborative settings and to coordinate the needs of multiple stakeholders. 

• Flexibility to operate in a rapidly changing work environment, with ability to adapt and be sensitive to the organizational culture. 

• Ability to establish and maintain an effective working relationship with staff, program participants and DYCD. 

• Valid New York State Driver’s license preferred. 

Additional Information

Benefits:

• Full Medical Ins. at No Cost to Employees! (Single & Family Plans)
• Generous Paid time off (sick, personal & vacation)
• Paid Training
• Dental insurance
• Vision insurance
• Tuition Reimbursement
• Referral program
• 403(b) retirement plan
• 403(b) company match
• Life insurance
• Employee discount
• Health savings account

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law. 

All your information will be kept confidential according to EEO guidelines.