Office Engineer
$70k - $100k USD
About the Positions
We’re seeking Office Engineers at various levels to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (both rail and bus), international airports, and water/wastewater projects delivered through both traditional and alternative methods. Your primary focus will be supporting day-to-day project operations by managing documentation, tracking submittals and RFIs, and coordinating with contractors, design teams, and client representatives. You will also assist with cost tracking, change order documentation, and other key project controls tasks to help ensure the project stays on schedule and within budget.
This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets New York, NY, and Newark, NJ.
Responsibilities
- Support daily project operations by tracking and managing submittals, RFIs, meeting minutes, and other project documentation.
- Coordinate with contractors, designers, consultants, and client representatives to ensure timely responses and document flow.
- Assist with reviewing and processing change orders, tracking cost impacts, and maintaining accurate logs.
- Monitor construction schedules and support the integration of schedule updates with project records and reporting tools.
- Maintain and organize project files, drawing sets, and document control systems in accordance with project standards.
- Prepare status reports, log summaries, and other supporting documentation for project meetings and stakeholder updates.
- Assist in the preparation and review of pay applications, invoice packages, and procurement-related documentation.
- Participate in site visits, progress meetings, and coordination sessions as needed.
- Help ensure compliance with contract requirements, safety protocols, and applicable agency standards.
- Maintain project office, supplies, etc., and provide administrative support as needed.
Attributes
- Excellent written and verbal communication and interpersonal skills.
- Excellent multi-tasking and organizational skills.
- Collaborative mindset that fosters teamwork, trust, and positive relationships.
- Natural curiosity, problem-solving abilities, and a passion for continuous improvement.
Minimum Qualifications
- Bachelor’s degree in construction management, engineering, architecture, or a related field, or equivalent combination of education and experience.
- 5+ years of relevant Office Engineer or similar experience working on heavy civil infrastructure projects.
- Familiarity with construction estimates, review and approval processes, construction compliance requirements, and common construction materials, methods, and procedures.
- Experience working with contract documents, technical specifications, and construction drawings.
- Proficiency with industry standard document control software (e.g., SharePoint, E-Builder, Aconex, Procore, etc.).
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).
Preferred Qualifications
- Project Management Professional (PMP) and/or Certified Associate in Project Management (CAPM).
- Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
- Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3).
- Experience in Office Engineer roles supporting owners.
- Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, DOTs, etc.).
- Prior experience coordinating with contractors, design teams, and construction managers in a fast-paced project environment.
- Exposure to cost tracking, schedule management, or document control systems
- Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.
Compensation Details
Expected Salary: $70k-$100k/year ($35-$50/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.
Just LOOK at the Benefits We Offer!
- Unlimited flexible time off
- Paid holidays
- Paid parental leave
- Health, dental, and vision insurance
- Flexible spending accounts (healthcare and dependent or elder care)
- Long-term disability insurance
- Short-term disability insurance
- Life insurance and accidental death and dismemberment
- 401(k) plan with guaranteed employer contribution
- Formal career planning and development program
- $2,500 annually toward professional development
- Wellness program with monthly wellness stipend
- Company cell phone or cell phone plan reimbursement
- Free personalized meal planning and nutrition support with a registered dietitian
- Free personal financial planning services
- Employee assistance program
- Employee discounts
- Employee referral bonus
Specific plan details and coverage for each benefit noted above will be provided upon offer.
If you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply.
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email hiring@luster.com for accommodations necessary to complete the application process.