Office Manager
Who are we?
FalconX is a pioneering team of operators, investors, and builders committed to revolutionizing institutional access to the crypto markets. Operating at the intersection of traditional finance and cutting-edge technology, FalconX addresses the industry's foremost challenges: Navigating the digital asset market can be complex and fragmented, with limited products and services that support trading strategies, structures, and liquidity found in conventional financial markets. As a comprehensive solution for all digital asset strategies from start to scale, FalconX operates as the connective tissue empowering clients with seamless navigation through the ever- evolving cryptocurrency landscape.
Responsibilities
- Direct and manage overall office operations and administrative duties to maintain a well organized, efficient, and smooth work environment on a daily basis.
- Manage and oversee the procurement and management of office supplies and equipment, while maintaining strong relationships with vendors.
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Develop office policies and procedures, and ensure they are implemented appropriately
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Organize and facilitate employee engagement initiatives, as well as coordinate logistics for company meetings and events.
- Manage office budget
- Serve as the primary point of contact for all office-related activities and inquiries.
- Collaborate with the company secretary to ensure the effective management of committees, board meetings, preparation of board packs, and recording of minutes.
- Ensure compliance with health and safety regulations within the office and educate employees on emergency procedures.
- Assist in the onboarding process for new hires and organize training sessions to equip staff with necessary skills and knowledge.
- Identify opportunities for process and office management improvements, and design and implement new systems
You have
- 2+ years of experience as an Office Manager, Executive Assistant, Office Administrator, or similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and stakeholder management skills
- Passionate about providing a superlative experience to employees
- Strong interpersonal skills and ability to build relationships at all levels.
- Must be a self-starter and driven
Details/Expectations
- Part-time position
- Expected to be in the Malta Office 5 days per week. Exact work window will depend upon the needs of the office (including, but not limited to, arrival time of guests, candidates, and clients, onsite maintenance work, scheduled deliveries, etc.). However, a typical work window will likely fall from 10:00 am - 3:00 pm CET (25 hrs/week on average).
Notice at Collection and Privacy Policy
Applicants located in California and/or applying to a role based in California, please refer to our Notice at Collection and Privacy Policy here.
Inclusivity Statement
FalconX is committed to building a diverse, inclusive, equitable, and safe workspace for all people. Our roles are intended for people from all walks of life. We encourage all those interested in applying to our organization to submit an application regardless if you are missing some of the listed background requirements, skills, or experiences!
As part of our commitment to inclusivity, FalconX would like to acknowledge that the EEOC survey has limited potential responses that you can select. For legal reasons, FalconX must use this language to align with federal requirements, however, we want to ensure that you are able to provide a response to our own voluntary survey questions about your identity that best aligns with your most true self.
FalconX is an equal opportunity employer and will not discriminate against an applicant or employee based on race, color, religion, national origin, ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, veteran or military status, genetic information, citizenship, or any other legally-recognized protected basis under federal, state, or local law.
Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and other applicable state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on FalconX. Please inform FalconX’s People team at recruiting@falconx.io, if you need assistance with participating in the application process.