Office Manager
About Telnyx
Telnyx is an industry leader that's not just imagining the future of global connectivity—we're building it. From architecting and amplifying the reach of a private, global, multi-cloud IP network, to bringing hyperlocal edge technology right to your fingertips through intuitive APIs, we're shaping a new era of seamless interconnection between people, devices, and applications.
We're driven by a desire to transform and modernize what's antiquated, automate the manual, and solve real-world problems through innovative connectivity solutions. As a testament to our success, we're proud to stand as a financially stable and profitable company. Our robust profitability allows us not only to invest in pioneering technologies but also to foster an environment of continuous learning and growth for our team.
Our collective vision is a world where borderless connectivity fuels limitless innovation. By joining us, you can be part of laying the foundations for this interconnected future. We're currently seeking passionate individuals who are excited about the opportunity to contribute to an industry-shaping company while growing their own skills and careers.
The Role
Telnyx is seeking a highly motivated and organized Office Manager to support our Amsterdam office and collaborate with teams across EMEA and the USA on a part-time contract basis.
This role is ideal for a mature, professional individual who thrives in a fast-paced environment and can handle challenging situations with grace, tact, and sound judgment. We are looking for someone with strong initiative, a sense of urgency, and a positive, high-energy attitude.
In addition to core office management responsibilities, this role will act as a key on-site liaison for basic IT coordination, ensuring equipment, spaces, and systems remain organized and operational.
If you bring enthusiasm, empathy, and a commitment to operational excellence while helping foster a welcoming and productive workplace, we encourage you to apply.
Key Responsibilities
Administrative & Operational Support
- Provide day-to-day administrative and operational support to ensure smooth office operations.
- Manage operational logistics including receiving, distributing, shipping, and ordering office supplies.
- Maintain organized storage systems and oversee supply inventory to support a well-structured workspace.
Office & Event Management
- Manage office catering, snacks, beverages, and supply inventories to ensure the office remains well-stocked and comfortable.
- Coordinate office space setup for meetings, events, and daily operations, including furniture arrangements and workspace organization.
- Plan and execute office events, including vendor coordination, logistics management, setup, and teardown.
Calendar & Communication Management
- Maintain and manage calendars and daily schedules, prioritizing requests effectively.
- Handle internal and external communications with professionalism and diplomacy.
- Act as a point of coordination between teams when necessary.
Meeting Coordination
- Organize executive board meetings and local team meetings, including scheduling, logistics, invitations, agenda preparation, and catering.
- Prepare and manage meeting materials such as presentations, notes, and action items, ensuring follow-up and timely completion of tasks.
IT & Workplace Coordination
- Manage company laptops, including tracking allocation, secure storage, and coordinating reimaging when required.
- Provide basic IT support such as assisting with Wi-Fi connectivity and troubleshooting simple issues.
- Act as the on-site point of contact for IT contractors and vendors.
- Support shipping and receiving of IT equipment as needed.
- Ensure network equipment and office technology are handled appropriately and not tampered with.
- Monitor and report any technical issues that require escalation to the IT team.
- Ensure conference rooms and meeting spaces are fully functional and report any issues promptly.
- Maintain organized and well-equipped desks and shared workspaces.
Confidentiality & Collaboration
- Maintain strict confidentiality regarding sensitive communications and documents.
- Collaborate with operational teams to improve cross-team communication and workflow efficiency.
- Foster strong working relationships with colleagues across the Telnyx organization.
Qualifications
- Proven experience in an administrative, office management, or operations role, preferably within a fast-paced environment.
- Strong organizational and multitasking skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills with strong attention to detail.
- Ability to handle confidential information with professionalism and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
- Comfortable handling basic IT coordination tasks (no advanced technical expertise required).
- A proactive, solution-oriented mindset with the ability to work independently and collaboratively.
- Comfortable assisting with physical office tasks such as moving furniture or organizing spaces when needed.
Contract Details
- Contract Type: Contractor (Part-Time Cover)
- Duration: 7 months, with potential extension to a 12-month contract
- Location: Amsterdam Office, with regular interaction with teams across EMEA and the USA