Office & Operations Coordinator
We’re looking for a highly organized, hands-on Office & Operations Coordinator who thrives in a fast-paced, startup environment.
You’ll be the heartbeat of our NYC office, making sure everything runs smoothly, the vibe stays strong, and our team has what they need to do their best work. From onboarding new hires to coordinating events and keeping daily operations on track, you’ll play a key role in shaping the employee experience.
If you love solving problems, staying ten steps ahead, and being the go-to person who makes things happen - this role is for you.
What You’ll Do
You’ll be the heartbeat of our NYC office, making sure everything runs smoothly, the vibe stays strong, and our team has what they need to do their best work. From onboarding new hires to coordinating events and keeping daily operations on track, you’ll play a key role in shaping the employee experience.
If you love solving problems, staying ten steps ahead, and being the go-to person who makes things happen - this role is for you.
What You’ll Do
- Keep the office running like a well-oiled machine, organized, stocked, and ready for action.
- Be the point person for vendors, deliveries, supplies, and facilities requests.
- Support new hire onboarding, workspace setup, equipment coordination, welcome moments, and first-day logistics.
- Jump in on scheduling, travel bookings, and meeting coordination when needed.
- Help plan and execute team events, happy hours, offsites, and celebrations.
- Track office expenses, invoices, and help keep budgets organized.
- Improve processes as we grow, if something can be better, we want your ideas.
- Partner with HR and IT to make sure everything behind the scenes just works.
Who You Are
- 1-3 years of experience in office admin, operations, hospitality, or a similar hands-on role
- Extremely organized and detail-oriented, you love a checklist.
- Comfortable juggling multiple tasks without dropping the ball.
- Friendly, approachable, and great at communicating with different teams.
- Tech-savvy and comfortable with Google Workspace
- Proactive mindset, you don’t wait to be told what to fix.
- Energized by startup culture and excited to grow with us.