Officer - Fund Administration

Purpose of the job:

Provide professional administration and company secretarial services to a portfolio of client entities under the supervision of the Senior Officer and / or Manager and in strict adherence to the policies and procedures of the company. 

Main responsibilities:

Conduct the following within prescribed deadlines: 

• Conduct the day-to-day Management and Administration of a portfolio of clients in Global Funds 
• To support the administration of a portfolio of Fund structures and/or other types of entities to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents. 
• To prepare client deliverables in line with deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client 
• Ensure completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and Procedures. 
• Lodge statutory filings. 
• Draft simple board resolutions. 
• Open and maintain clients’ bank accounts. 
• Process payments and banking instructions. 
• Carry out the application and renewal of Tax Residency Certificates. 
• Carry out the application and renewal with the Data Protection Office. 
• Compile board packs for Board Meetings. 
• Attend board meetings and draft minutes for low complexity client entities. 
• Carry out the annual / special meetings for low complexity client entities. 
• Execute the Company Secretarial and Administration processes whilst ensuring an optimal level of efficiency and productivity at all times. 
• Meet productivity target and input timesheet daily  
• Record time accurately and within deadlines  
• Ensure that all client requests / correspondence are dealt with in a prompt, professional and efficient manner 

#LI-LL1 
 
#LI-Hybrid

Qualifications

• Educated to A level or equivalent; 
• Completed first degree in a relevant field or ICSA Level/ACCA Level 2 or ICAEW/STEP or any professional qualification related to the Global or financial sector. 

knowledge, skills and experience:

• Ideally a minimum of 1 years' experience in funds/trust and company administration or financial services environment. 
• A comprehensive understanding and technical knowledge of funds/trust/company administration, Accounting and the tax implications of various structures. 
• Strong IT skills. 
• Ability to learn CBRIS and any IT Systems related to the job. 
• At ease with the use of technology necessary for conducting board meetings. 
• Able to use independently the internal booking facilities when organising meetings. 
• Microsoft Office Proficiency (Intermediate level).PEOPLE & TEAM  
• Professional manner, demonstrating good interpersonal skills and ability to respond to the client needs  
• Demonstrate a willingness to get involved in team issues and events  
• Ensure adherence to Ocorian values and operating terms of reference  

Competencies:

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels. 
• Flexibility, energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Team spirited. 
• Positive attitude, demonstrating enthusiasm and the desire to take on responsibility. 

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.